Office Manager

Position Type:
Secretarial/Clerical

Date Posted:
5/14/2026

Location:
College Achieve Paterson Charter School

Closing Date:
06/25/2026
Office Manager

Location: College Achieve Paterson Charter School/Paterson
Organization: College Achieve Public Schools

About College Achieve Public Schools

College Achieve Public Schools is a growing network of high-performing public charter schools dedicated to preparing scholars for college and lifelong success. Our mission is to equip every student with the academic foundation and character necessary to thrive in a competitive world. We believe in high expectations, a supportive environment, and providing every teacher with the tools to succeed.

Position Overview

We are seeking a dynamic and passionate 12-month Office Manager to join our team. Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site,conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Key Responsibilities

• Composes documents (e.g., notices, correspondence, bulletins, reports,
• newsletter, handbooks) for principal, or other school administrators for the purpose
• of requesting or providing information about school and work-related matters,
• activities, events, etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose of
• coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling school events and activities, and maintaining

calendar of school and students' events for the purpose of coordinating and

scheduling events such as orientation, open house, field trips, sporting events,

assemblies, conferences, etc.

• Maintains documents, files and records for the purpose of providing up-to-date

reference and audit trail for compliance.

• Prepare purchase orders for the purpose of submitting to the school district's

accounting/finance office.

• Maintains inventories of supplies and materials for the purpose of ensuring items'

availability.

• Assists visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staH or others as
• requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to
• appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts

and other documentation as needed, and entering data into computer system

regarding enrollment and student records (e.g., transportation, attendance,

withdrawals).

• Responds to inquiries from students, parents and employees, providing

information, facilitating communication among parties and/or providing direction.

• Serves as liaison with outside organizations (e.g., transportation, food service,

suppliers) for the purpose of coordinating the scheduling of deliveries, activities,

etc.

• Supports, guides, leads, trains and coordinates work of school clerical employees

for the purpose of providing assistance with administrative functions.

Note: The above description is illustrative of tasks and responsibilities. It is not

meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine,

telephone.

• Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills, Abilities


• Ability to describe problems and work orally or in writing to the supervisor as required.

• Ability to establish and maintain cooperative working relationships with others

contacted in the course of work.

• Ability to carry out instructions furnished in written or oral form.

• Ability to add, subtract, multiply and divide, and perform arithmetic operations.

• Ability to understand, apply and use personal computers and software applications

(e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).

• Ability to problem solve job-related issues.

• Ability to work with a diverse group of individuals.

• Ability to process paperwork accurately according to standardized procedures.

• Ability to maintain confidentiality of information regarding students, employees and

others.

• Organizational and time management skills.

• Knowledge of office management procedures.

• Experience with PowerSchool

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.

• Ability to work outdoors during outdoor student activities.

*See the Summary of Physical, Sensory and Environmental Requirements

Needed to Perform Essential Job Duties for this position.

Required Qualifications

• Any combination of education and experience providing the required skill and

knowledge for successful performance would be qualifying. Typical qualifications

would be equivalent to:

• Graduation from high school.
• Associates degree with course work in business, math, word processing, office

procedures and record keeping is preferred.

• Bachelor's degree preferred.

Compensation & Benefits

• Competitive salary range: $40,000 - $55,000, commensurate with experience
• Comprehensive benefits package, including:
  
  
  • Health, dental, and vision insurance
  • Life insurance
  • NJ State Pension Plan
  • Flexible spending account (FSA)
  • Extended time off for the Thanksgiving and winter breaks

Performance Evaluation

Staff are evaluated by building leadership.

Supervision

• [For classroom-based roles]: Supervision of students, paraprofessionals, and volunteers

Desired Skills & Attributes

• Strong communication and collaboration skills
• Passion for educational equity and high academic standards
• Commitment to continuous professional growth
• Ability to build strong relationships with students and families
• Flexibility and a solutions-oriented mindset