Senior Executive Administrative Assistant

Role Overview We are looking for an experienced Executive and Personal Assistant to provide end-to-end administrative support to the senior leadership team of the Real Assets division. The work spans complex calendars, frequent travel, meeting coordination, expense management, confidential communications and event support. Travel: Arrange domestic and international travel, including detailed itineraries, visa requirements, logistics and expense tracking. Phone and email coverage: Confidentiality: Keep information strictly confidential and use discretion on sensitive matters. General administration: Handle technology requests, meeting materials, supplies, equipment, incoming mail and maintenance of a well-run work area. Events and projects: Coordinate ad hoc business events and support special projects as needed. Bachelor’s degree required ~8+ years of Executive Assistant experience; Positive attitude and willingness to take on ad hoc projects ~ Proven discretion with sensitive and confidential information ~ Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint); familiarity with Concur or similar expense and travel tools Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors We do not discriminate based on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including the California Fair Chance Act and all applicable local Fair Chance ordinances. We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.