Facilities Planner

Job Description

Job Description

Job Title: Operations Planner / Scheduler – Life Sciences Job Description

The primary role of the Operations Planner / Scheduler is to enhance workforce productivity and work quality by anticipating and eliminating potential delays through meticulous planning and coordination of labor, parts, materials, supplies, permits, documentation, and equipment access. The ideal candidate will possess significant organizational skills and a proactive approach, working as part of a collaborative facilities operations team to provide excellent customer service by phone and email.

Responsibilities

• Plan, assign, schedule, and follow up on all work orders in the CMMS system.
• Maintain coordination between various maintenance groups and Facility Managers.
• Keep appropriate records and files for meaningful analysis and reporting.
• Work closely with the Facilities Management team.
• Receive, review, assign, and follow up on work orders.
• Process invoices and maintain records of payments and pending transactions.
• Engage with the maintenance team for updates on work orders and projects.
• Assist with organizing meetings and preparing reports.
• Participate in the preparation of weekly payroll reports and adjustments.
• Manage the CMMS system, including department emails, employees, and vendors.
• Develop and maintain a vendor library in the cloud with certificates and permits.
• Ensure Certificates of Insurance are processed accurately and timely.
• Perform general communication and postings to staff.
• Provide work directions to in-house employees in the absence of the Program Director of Facilities Operations and/or Facilities Managers.
• Support operations as needed and complete weekly inspections.

Essential Skills

• Experience with CMMS systems.
• Strong customer service skills.
• Proficient in planning and project coordination.
• Prior experience with office management and bookkeeping.

Additional Skills & Qualifications

• Associate's degree in a technical field or equivalent experience.

Why Work Here?

Engage in purpose-driven work where your planning directly supports researchers working on cures and treatments for major diseases. The facilities house cutting-edge science, providing a meaningful work environment. The complex, high-tech environment offers unique challenges, as you plan around sophisticated laboratory equipment, research spaces, clean rooms, mechanical systems, and specialized facility infrastructure.

Work Environment

Experience a fast-paced environment with numerous priorities, frequently collaborating with researchers, lab managers, vendors, engineering teams, and facilities staff. The campus consists of highly specialized laboratories and technical spaces that require thoughtful planning and coordination.

Job Type & Location

This is a Contract to Hire position based out of Cambridge, MA.

Pay and Benefits

The pay range for this position is $45.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cambridge,MA.

Application Deadline

This position is anticipated to close on Aug 1, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Company Description

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Company Description

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.