10 Month Library Administrative Assistant

Library Administrative Assistant

Start date: August 24, 2026

Hours: 7.5 hour scheduled day, 0.5 hour unpaid lunch (7 hours paid/day)

Hourly Rate: $22.78 per hour

Bargaining Unit: UDESPA

Medical Benefits: Single Coverage only

PRIMARY PURPOSE:

The Library Administrative Assistant performs clerical responsibilities necessary for an efficient and effective Library that assists the Librarian and school staff in the performance of responsibilities so that a safe learning environment and effective instruction are provided.

REPORTING RELATIONSHIP:

• The Library Clerk indirectly reports to the Librarian and directly reports to the Building Principal.
• Works cooperatively with administration, supervisors, staff, parents and students to perform job responsibilities.

TERMS OF EMPLOYMENT: 10 Month

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties requested by the Building Administrator.

1. Help to organize and maintain an efficient and effective Library.
2. Perform clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the administrator.
3. Maintain efficient and well organized electronic and paper data collection, and filing systems.
4. Create forms, and compile and organize data and information necessary for the efficient operation of the Library.
5. Create and maintain a clean, attractive, orderly, safe, and efficient Library environment.
6. Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies.
7. Keep informed about school and district activities, requirements of the law and code, Board policy and regulations, and other information necessary for the functioning of the Library, office, and/or building.
8. Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee, and not otherwise prohibited by law or regulation.

QUALIFICATIONS

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma required.
• Post-high school professional training preferred.
• Experience in similar position preferred.
• Proficiency in the use of Microsoft Office or an equivalent computer program.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Possess effective interpersonal skills with the ability to interface diplomatically with teachers, administrators, parents, students, support staff, co-workers and outside professional contacts.
• Possess effective communication, judgment, planning and human relation skills.
• Handle confidential information.

PHYSICAL DEMANDS :

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed above represent minimum levels of educational achievement, training, skill and/or ability necessary. As required under the Americans with Disabilities Act (ADA) reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain stamina during the workday
• Use hands to finger, handle or feel objects, tools or controls, and to talk and hear
• Have specific vision abilities; to include close vision and the ability to adjust focus
• Need to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Operate a computer and other office productivity machinery, such as calculator, copy machine, and computer printer.
• Usual lifting activity: Light, lifting up to 20 lbs. maximum and carrying objects up to 10 lbs.
• Requires occasional bending, pushing, and reaching (these activities are an essential part of the job at random intervals)
• Requires frequent standing, and walking (these activities are a usual and customary part of the job.)
• Requires constant hearing, seeing, and speaking (these activities are continually occurring as part of the job)

OTHER REQUIREMENTS :

• Current Act 34, Act 114 and Act 151 clearances
• School Health Form (including physical and TB test)
• PDE Form 6004 and Act 168 disclosure forms