Accounts Payable Specialist (M-Th 8-5 and Friday 8-4)

Job Description

Job Description

The hours are M-Th 8 to 5 and Friday 8 – 4.

Pay Rate: $25 an hour.

Position Summary

The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of vendor invoices, employee reimbursements, and payment transactions while supporting strong financial controls and positive vendor relationships. This role contributes to organizational success by maintaining data accuracy, improving process efficiency, supporting month-end close activities, and providing responsive internal and external customer service.

Key Performance Outcomes & Responsibilities

Invoice Processing & Accuracy

• Process vendor invoices accurately and within established timelines.
• Verify coding, approvals, and supporting documentation prior to payment processing.
• Maintain high levels of accuracy in data entry and financial recordkeeping.
• Identify and resolve discrepancies proactively and professionally.

Payment Administration

• Prepare and process check runs, ACH payments, wire transfers, and other approved payment methods.
• Ensure all payments comply with company policies and authorization requirements.
• Monitor payment schedules to avoid late fees or service disruptions.
• Support positive cash flow management through organized payment planning.

• Compliance with internal financial controls.

Vendor Relationship Management

• Serve as a professional point of contact for vendor inquiries and payment issues.
• Maintain accurate vendor records, including W-9s, payment terms, and contact information.
• Research and resolve vendor statement discrepancies promptly.
• Build cooperative relationships with vendors and internal departments.

Month-End & Financial Support

• Assist with month-end close activities related to accounts payable.
• Reconcile AP aging reports and vendor statements.
• Support audit preparation by maintaining organized financial documentation.
• Provide reporting and analysis support as requested.

Compliance & Process Improvement

• Follow company policies, accounting standards, and internal controls.
• Maintain confidentiality of financial and employee information.
• Identify opportunities to improve AP processes, efficiency, and accuracy.
• Support implementation of process improvements and system enhancements.

Collaboration & Communication Expectations

• Communicate professionally and effectively with employees, managers, and vendors.
• Partner with purchasing, receiving, and accounting teams to resolve issues efficiently.
• Demonstrate accountability, organization, and reliability in daily responsibilities.
• Adapt positively to changing priorities, systems, and business needs.

Required Qualifications

• High school diploma or equivalent required; associate degree in accounting, finance, or related field preferred.
• Previous accounts payable, accounting, or administrative experience preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP or accounting systems preferred.
• Strong attention to detail, organization, and time management skills.
• Ability to handle confidential information with professionalism and discretion.

Core Competencies

• Accuracy & Attention to Detail
• Financial Accountability
• Time Management
• Problem Solving
• Communication Skills
• Customer Service Orientation
• Organizational Skills
• Adaptability & Initiative
• Team Collaboration

Physical & Work Environment Requirements

• Primarily office-based work environment.
• Prolonged periods of sitting and computer use.
• Ability to occasionally lift and move office materials up to 15 pounds.