Director of Procurement

Director Of Procurement

Salary: $113,210-$158,494

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum level of educational achievement, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree in related field (Finance, Accounting, Business, etc.)

Three (3) years' experience in accounting, finance, purchasing, or related business function

School district experience a plus

Proficiency in the use of technology for individual and system management, communication, and research

Strong Excel skills a requirement

Effective communication (verbal and written) and interpersonal skills with the ability to diplomatically interface with students, parents, visitors, and staff

Proficient organizational skills, punctual, and the ability to meet deadlines

Uses good judgment; able to react to immediate changes in work priorities; self-directed, and able to take initiative where appropriate

Ability to maintain stability of attitude and perform competently under pressure

Demonstrate effective conflict resolution and customer service skills for interaction with customers, vendors, and co-workers

Ability to be relied upon to complete responsibilities effectively and to work well within a team environment

Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements

Candidate must adhere to all local, state, federal, and school code requirements for employment

Summary:

Under the general direction of the Business Manager, the Director of Procurement will oversee and coordinate district purchasing functions. The director will serve as the primary point of contact for all procurement-related questions, regardless of the source of funds. Responsible for planning and purchasing to ensure the consistency, cost effectiveness, efficiency and adequacy of the procurement process. The director will develop a centralized procurement program that will add value and efficiency to ASD, including but not limited to establishing guidelines for approving purchase orders, setting purchasing policies, managing inventory and overseeing sources for purchasing supplies.

Essential Duties And Responsibilities:

Oversee and coordinate district purchasing functions

Maintain and carry out policies and procedures that will provide all departments in the school entity with needed supplies and equipment in an efficient, cost-effective manner

Create and maintain purchasing workflows

Respond to inquiries of staff and administration regarding purchasing procedures and procurement guidelines

Direct and supervise the Assistant Manager of Purchasing and procurement clerical support

Act as primary liaison with vendors on purchasing issues

Research vendor options to secure optimal price and quality for products and services

Maintain communication with schools and departments on various issues; providing information for purchases and services needed

Process purchase requisitions after securing administrator authorization and verifying account codes entered into the financial software to ensure the proper use of district funds

Analyze requisitions for historical trends and compliance with budget constraints

Distribute purchase orders to vendors

Monitor open purchase orders and address items that have not been delivered or encumbrances that have not been closed

Maintain a financial system of fixed assets and inventory control including accounting, acquisition and disposal of real property and surplus equipment in accordance with state and federal agencies and by the procedures/policies of the school district

Administer and oversee the district procurement card program

Maintain records for procurement cards issued to employees

Reconcile statements, verifying the accuracy of the requisitions, supporting documentation and account codes

Maintain familiarity with purchasing guidelines for federal and state grant programs

Verify that the district is not prohibited from doing business with vendors in accordance with Federal grant funding restrictions

Provide assistance to other staff and administrators for procurement using grant funds

Create and maintain position procedure outline to describe day to day duties of the position/department, as needed

Perform other duties as assigned by the Business Manager and/or Business Office Supervisor

Share in our community! Grow with our students! Join our district today and be a part of our future! The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages. The Allentown School District offers a comprehensive benefits package to those who qualify. This may include:

• Medical Insurance
• Dental Insurance
• Vision Reimbursement
• Tuition Reimbursement
• Personal and Sick time
• PSERS Retirement Fund

*Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.