Administrative Services Officer 2

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

Job Summary

The Aging and Disability Services Division (ADSD) is currently recruiting for an Administrative Services Officer 2 in Las Vegas Nevada. This recruitment may be used to fill current and future vacancies as they occur in the following program: Fiscal. The Administrative Services Officer 2 is responsible for analyzing complex financial data and preparing monitoring and overseeing the divisions grant reporting federal reporting and cost allocation submissions. This role requires effective collaboration with individuals across a variety of knowledge levels and backgrounds to plan develop implement and evaluate the divisions reporting and cost allocation processes. The successful candidate will establish unit goals priorities and deadlines; coach and support team members to promote skill development and professional growth; and interpret complex state laws and federal regulations. Proficiency in Microsoft Office applications and the ability to adapt to shifting agency and program priorities are essential. This position involves travel throughout Nevada and out of state travel for training and meetings. Candidates must possess and maintain a valid Nevada drivers license. ADSD fosters a positive inclusive and diverse work environment that values innovation teamwork and collaboration. The mission of ADSD is to empower individuals and their support systems by providing resources for disabilities and aging connecting Nevadans to services and improving their quality of life.

Administrative Services Officers function as business managers for a department large division or major program area with responsibility for accounting budgeting and fiscal management. Additional responsibilities are varied and include planning organizing coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Essential Qualifications

Bachelors degree from an accredited college or university in business administration accounting finance or related field and four years of professional experience including two years of responsibility for major business operations/functions such as grants administration contract and lease administration purchasing and warehouse operations human resources Information Technology or facilities maintenance and construction; and two years of experience formulating developing and analyzing program or agency budgets; and fiscal management; one year of which was equivalent to an Administrative Services Officer I in Nevada State service; OR an equivalent combination of education and experience as described above.

Job Duties

Formulate develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan organize and oversee agency/program accounting functions; develop implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies federal and local jurisdictions regulatory agencies vendors contractors and others in the community to coordinate activities provide and obtain information resolve problems and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare review and evaluate a variety of materials including financial reports budget status reports contracts leases and other documents in order to identify problems and trends develop solutions and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents regulations and/or administrative guidelines.

Oversee activities related to budget fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws regulations policies administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget accounting fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify plan and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

Under general direction incumbents manage some or all of the functions described in the series concept. Incumbents in this class report to a department director or assistant director a division administrator or assistant administrator or the director of a facility. Incumbents are responsible for programs which are moderate in number complexity and diversity. The degree of authority to make decisions is more limited than is evidenced at the Administrative Services Officer III level. The Administrative Services Officer II class is distinguished from Administrative Services Officer I by greater complexity of work and broader scope of responsibility.

Knowledge Skills and Abilities

This job specification lists the major knowledge skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge skills and abilities from a previous level.

Working knowledge of: organizational structure and programs administered by the agency; laws rules and guidelines specific to assigned areas of responsibility; State budgeting principles and practices; accounting principles and practices; contract preparation and management; principles of sound business management; supervisory and training techniques.

Ability to: plan organize and oversee the work of professional technical and support staff; train supervise and evaluate the performance of employees working in a wide range of functional areas; identify and prioritize program needs and organize work activities accordingly; advise and direct management regarding fiscal issues; plan develop and maintain budgetary and financial reports related to business operations revenues and expenditures and contract reviews; develop and implement comprehensive budgets for an agency or major program.

Skill in: organizational planning budgeting fiscal forecasting contracting and purchasing.

Recruiter Contact Information: Victoria Sheehan -

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Required Experience:

Unclear Seniority