Family Office Personal Assistant

About the Role

We are working exclusively with an ultra high-net-worth family office that is seeking a highly trusted, detail-oriented Personal Assistant to support the Matriarch across personal, administrative, philanthropic, and select business matters. This is a high-trust, high-discretion role for a proactive professional who thrives in a dynamic, fast-paced environment.

What You'll Do

• Manage complex calendars, scheduling, and meeting logistics;
  prepare briefing materials
• Handle correspondence and email with discretion and a polished, professional tone
• Support private events and dinners — vendors, logistics, menus, and guest experience
• Coordinate travel logistics, including special accommodations and contingency planning
• Provide administrative support for the family's charitable foundation
• Liaise with household staff and vendors;
  maintain household systems and records
• Support special projects (publishing, media/digital initiatives) and build presentations/reports
• Maintain contact databases, files, and organizational systems across the family's affairs

What You Bring

• Bachelor's degree preferred
• 3+ years as a Personal/Executive Assistant, ideally in a private household or family office
• Proven experience managing complex calendars, travel, and high-touch environments
• Exceptional discretion, judgment, and professionalism
• Strong skills in Excel, Outlook, Canva, Paperless Post;
  familiarity with Basecamp and Google Workspace/SharePoint/Dropbox a plus
• Valid driver's license and willingness to run errands as needed

Work Environment

• Flexibility to work evenings, weekends, or holidays as needed
• Some travel required for charitable and hospitality events
• Hybrid schedule with typical hours under 50/week and respect for work-life balance