Administrative Support Professional

Administrative Support Professional The Administrative Support Professional is a key member of the Business Administrative team, providing high-level administrative support while helping ensure the smooth day-to-day operation of the office. This role supports multiple departments through administrative coordination, accounting support, reception coverage, and office management responsibilities. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. We offer a full benefits package for eligible employees including: Medical, Dental, and Vision Insurance Life (Voluntary and Employer Paid) and Disability Insurance 401(K) with company match beginning with your first contribution. HSA and/or FSA, as applicable Paid Time Off, Sick Time, and Company Paid Holidays Employee Car Discount Program Essential duties and responsibilities: Provide high-level administrative support by conducting research and handling information requests. Perform clerical tasks such as preparing correspondence, scheduling meetings, and maintaining records. Answer and direct incoming calls. Sort inbound and outbound mail and distribute it in a timely manner. Review credit card statements and code expenses for the Accounting Department. Post Accounts Receivable deposits daily and assist with inter branch accounting. Post Accounts Payable credit card entries. File documents and maintain organized records as needed. Order and maintain office supplies to ensure adequate inventory levels. Balance and manage cash drawer requests. Track and manage deposits for multiple locations. Manage gas cards and company vehicles for multiple locations. Coordinate corporate vehicle scheduling and maintenance. Facilitate monthly updates for sales licenses and salesperson bonds and coordinate new license applications. Process business card requests. Provide back-up support to the Executive Administrator. Assist with coordinating administrative and reception coverage to ensure efficient office operations and exceptional customer service. Ensure reception coverage during business hours and maintain a professional first impression for visitors and callers. Other duties as assigned by management. Work environment and physical abilities: Requires frequent sitting, standing, balancing, bending, or stooping for prolonged periods of time. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Ability to communicate by providing verbal and written feedback in a professional manner. Normal range of hearing and vision. Required education, experience, knowledge & skills: High school diploma or equivalent required. Valid Driver's License and MVR in good standing. Minimum of two years of administrative support, office management, executive administrative support, or related experience. Ability to multitask and work successfully in a fast-paced environment. Self-starter who requires little supervision and demonstrates strong initiative. Strong analytical and problem-solving skills. Proficient in using computers and multiple software applications simultaneously. Outstanding organizational and time management skills. Exceptional attention to detail and accuracy. Superior verbal and written communication skills, including in-person, telephone, and electronic communication. Professional demeanor with strong interpersonal and customer service skills. Experience working with Google Docs and Google Sheets preferred. Ability to successfully complete a General Abilities Assessment and pass a post-offer background check, physical, and drug screening. Job details: Type: Hourly Shift: 8am-5pm Monday-Friday Compensation Range: $22.00 - $24.00 Reports To: Administrative Supervisor Closing Date: Open until filled.