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AP Specialist

Vaco by Highspring

Jacksonville, FL

AP Specialist – Jacksonville, Florida Vaco is hiring for an AP Specialist in Jacksonville, Florida. This is a direct hire opportunity that is fully onsite. Position Summary Our client is seeking an experienced Accounts Payable Specialist to support the Finance team by managing the full‑cycle accounts payable process while assisting with accounting administration, vendor management, compliance activities, and process improvement initiatives. This position plays an important role in maintaining accurate financial records, ensuring timely vendor payments, and supporting continuous improvements within the accounting function. Essential Functions & Responsibilities Accounts Payable Manage the full‑cycle accounts payable process from invoice receipt through payment. Review vendor invoices for accuracy, completeness, appropriate coding, and required approvals. Match invoices with purchase orders and supporting documentation, as applicable. Process vendor payments via check, ACH, wire transfer, and other electronic payment methods. Maintain vendor records, including tax documentation and payment information. Resolve vendor inquiries and payment discrepancies professionally and promptly. Review and process employee expense reports in accordance with company policies. Accounting & Compliance Prepare recurring sales tax filings and assist with other routine compliance activities. Support insurance renewals, audits, and related documentation. Maintain business licenses, permits, registrations, and other corporate compliance records. Organize and maintain accounting and compliance documentation. Process Improvement Identify opportunities to improve accounts payable processes and internal controls. Assist with documenting accounting procedures and best practices. Support ERP enhancements, workflow improvements, and automation initiatives. Participate in special accounting projects as assigned. Qualifications Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred. Three or more years of progressive accounts payable or accounting experience. Experience managing the full‑cycle accounts payable process. Experience with sales tax filings or similar compliance responsibilities preferred. Construction, manufacturing, distribution, or project‑based accounting experience is a plus. Experience using Sage 100 or a comparable ERP system preferred. Proficiency with Microsoft Excel and Microsoft Office applications. Knowledge, Skills & Abilities Strong organizational and time management skills. Excellent attention to detail and accuracy. Ability to prioritize multiple responsibilities while meeting deadlines. Strong analytical and problem‑solving abilities. Professional judgment and discretion when handling confidential financial information. Self‑motivated with the ability to work independently and collaboratively. Continuous improvement mindset with a desire to enhance processes and operational efficiency. Compensation & Benefits Compensation for this role will be based on experience, mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory 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Vacancy posted 2 days ago
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