IP Docketing Specialist

Patent Prosecution IP Docketing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Docketing team as a Patent Prosecution IP Docketing Specialist located in our Chicago, New Jersey or Denver office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline driven-environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a detailed work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role can be based either in our Chicago, New Jersey or Denver office on a remote basis.

Position Summary

The Patent Prosecution and Trademark Docketing Specialist is responsible for handling the Intellectual Property docketing for a multi-national law firm, working directly with IP attorneys, foreign filing specialist(s), and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign patent prosecution, trademarks, copyrights, domain names, and TTAB in order to accurately identify docketing deadlines for the benefit of our clients and the firm.

Key Responsibilities

• Responsible for quality control, daily maintenance and operation of the firm's docketing system
• Processes both electronic and paper mail
• Reviews mail and specific relevant docket deadlines and inputs into docketing system
• Notifies attorneys that items have been properly docketed
• Tracks updates from the PTO that may impact the IP department
• Ensures all docketing items are timely and accurately processed in accordance with firm policies
• Performs other special projects within the department as assigned

Qualifications

Skills & Competencies

• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
• Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
• Recognizes confidential, sensitive, and proprietary information and maintains confidentiality
• Must maintain a high level of workflow and quality controls in multi-office locations
• Candidate should be flexible to work overtime as needed

Education & Prior Experience

• Six plus years of substantive IP docketing experience at a major law firm or corporation required
• Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT
• Bachelor's Degree preferred
• Must exhibit strong substantive knowledge of docketing requirements
• Must have extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT

Technology

• Proficiency in Windows-based software, and Microsoft Office Suite, including Word, PowerPoint, Excel, Adobe Acrobat and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly
• Possess a working technical knowledge to support the firm's docketing system databases
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

The expected pay range for this position is:

CHI/DEN: $41.03 to $45.13 per hour

NJ: $43.96 to $51.65 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.