Contract Administrator I

Contract Administrator I

Job no: 540357

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department: 64901000 - FA-CA-ADMINISTRATION

Classification Title:
Contract Administrator I

Classification Minimum Requirements:
Master's degree in building construction, accounting, architecture, or engineering; or a bachelor's degree in building construction, accounting, architecture, or engineering and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:
Financial Transaction Processing for Construction Projects:

• Review, verify, and process daily financial transactions in myUFL (purchase orders, invoices, payment applications)
• Ensure all transactions have proper approvals and comply with university policies and regulations
• Analyze contracts, change orders, and agreements for compliance with scope, statutes, and guidelines
• Serve as primary financial contact for construction project teams from project setup through closeout

Monitoring Assigned Minor & Quick Response Construction Projects:

• Track and monitor project budgets, commitments, and expenditures to ensure alignment with approved funding
• Post and update contracts and purchase order amendments

• Reconcile financial data across Project Tracker, ACC, and myUFL systems
• Prepare requisitions for project commitments and resolve financial discrepancies
• Conduct research and develop analytical reports to support project oversight

Guidance on UF Construction Policies and Procedures:

• Review construction contracts for compliance with UF policies and statutory requirements
• Ensure alignment with fee curve guidelines and established contract standards
• Provide guidance on allowable expenditures and policy interpretation for minor projects

Customer Service Assistance:

• Support project managers with contracts, requisitions, purchase orders, and invoice processing

Special Projects:

Contribute to special assignments and initiatives as needed to support departmental goals

Expected Salary:
$55,000 - $65,000

Preferred:

• Strong analytical skills and proficiency with accounting software
• Attention to detail
• Ability to apply problem solving skills
• Excellent written and verbal communication, presentation, and business-reporting abilities
• Ability to work independently and as part of a cross-functional team.
• Proficient in Excel
• Strong interpersonal skills

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 25 Jun 2026 Eastern Daylight Time

Applications close: 09 Jul 2026 Eastern Daylight Time

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