Administrative Services Coordinator

Job Description

Job Description

LOCAL CANDIDATES IN A COMMUTABLE DISTANCE NEED APPLY: NO RELOCATION ASSISTANCE MUST BE BI-LINGUAL (ENGLISH AND SPANISH) NO STAFFING AGENCIES OR THIRD PARTY RECRUITERS

Summary and Objective: The Administrative Services Coordinator is the go-to person for the office at our manufacturing plant. This is a hands-on, bilingual (English and Spanish) role in a small start-up environment, and the right person will be willing to jump in and do just about anything needed to help the plant succeed. The role handles day-to-day office tasks and supports the Plant Manager with basic purchasing, invoice processing, hiring paperwork, timekeeping, safety and training records, and communication with employees and vendors. The primary objective is to keep the plant office organized and running smoothly while learning the company’s systems and processes. As the plant grows, this position is expected to grow with it, with the opportunity to take on more responsibility over time.

Duties and Responsibilities: 1. Serve as the main point of contact for the plant office, including answering phones, greeting visitors, vendors, and drivers, and handling mail and deliveries 2. Communicate with employees, applicants, and visitors in both English and Spanish, including translating notices, forms, and training materials as needed 3. Order and track office, safety, and plant supplies, and coordinate with local vendors and service providers 4. Enter and process vendor invoices, receipts, and other basic Accounts Payable and Accounts Receivable paperwork and send to corporate Accounting 5. Assist with hiring by posting jobs, scheduling interviews, working with temporary staffing agencies, and completing new hire paperwork 6. Help with new employee orientation and onboarding, and maintain accurate and confidential personnel files 7. Collect and review timecards and attendance records, and assist with submitting payroll information to corporate 8. Keep office records and files organized, electronically or otherwise, including training records, safety documents, and shipping and receiving paperwork 9. Assist with safety and training programs by tracking sign-in sheets, certifications, safety meetings, and incident reports 10. Act as the day-to-day contact between the plant and corporate support departments, including Finance, HR, IT, EHS, Sales, Customer Service, etc. 11. Assist the Plant Manager with basic reports, scheduling, start-up tasks, and special projects 12. Pitch in wherever needed, which may include helping in shipping and receiving, inventory counts, facility set-up, and running errands 13. Support a culture of safety, accountability, teamwork, and continuous improvement

Minimum Required Qualifications: § High school diploma or GED § Fluent in both English and Spanish (spoken and written) – required § At least 2 years of office or administrative experience § Basic computer skills, including Microsoft Office (Word, Excel, Outlook) and email § Well organized and detail-oriented, with the ability to handle multiple tasks at once § Ability to handle confidential information with professionalism and discretion § Willingness and ability to work on-site every day, actively engaged in daily plant activities § Flexible, dependable, and willing to do whatever is needed in a start-up environment § Effective written and verbal communication skills

Desired or Preferred Qualifications: § Office experience in a manufacturing, warehouse, or industrial environment § Some exposure to HR paperwork, timekeeping, payroll, or Accounts Payable § Experience working in a start-up or small business setting § Basic familiarity with workplace safety requirements (e.g., OSHA) § Experience with timekeeping, ERP, or similar business software § Associate degree or coursework in business, office administration, or a related field

Core Competencies: 1. Humility (lacks ego, team agenda, transparent, trainable, servant orientation) 2. Hungry (extra mile, internally driven, self-starter, excellence, passionate, change agent) 3. People Smart (interpersonal, group dynamics, influential, self-aware, motivating) 4. Competent (knows and can accomplish the task at hand – job, challenges, requirements) 5. Integrity (honest, reliable, transparent, strong character, loyal, righteous)

Supervisory Responsibilities: This position does not have direct supervisory responsibilities at this time. As the plant grows, the role may expand to include supervising administrative staff. The position works closely with company personnel at multiple levels, customers, and outside vendors.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, and listen. The employee is occasionally required to stand, walk, use hands to handle or feel, reach with hands and arms, and to stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: This job operates in a small plant office environment. The role routinely uses standard office equipment such as laptop computers, smart phones, photocopiers, filing cabinets, etc. The work environment also includes a reasonable amount of time on the production floor, warehousing, and inventory storage areas, where the employee may be exposed to noise, dust, and seasonal temperatures. As a start-up, the environment is fast-paced and changes often.

Hours of Work: This is a full-time, salaried position. Days and hours of work are normally Monday through Friday, 8:00 AM to 5:00 PM. Some early, late, or weekend hours may be required as needed, particularly during plant start-up. This is an on-site position.

Travel: This position requires minimal travel (less than 5%), mainly for training at other company locations.

AAP/EEO Statement: All recruiting, hiring, training, promotion, compensation, and other employment related decisions are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, genetic information, sexual orientation, marital status, or any other characteristic protected by law.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. \nCompany Description

Tree Brand Packaging has been a leading manufacturer of custom wood pallets, crates, and packaging products for over 30 years. With seven locations across the Southeast (NC, SC, AL, TN, LA, TX), we serve a wide range of industries, including steel, automotive, telecommunications, material handling, military, aerospace, and import/export. Our innovative design solutions and commitment to exceptional customer service help meet the unique needs of our clients. We aim to build a great team, valued partnerships, address supply-chain challenges, and support customers in reducing costs and improving profitability. Company Description

Tree Brand Packaging has been a leading manufacturer of custom wood pallets, crates, and packaging products for over 30 years. With seven locations across the Southeast (NC, SC, AL, TN, LA, TX), we serve a wide range of industries, including steel, automotive, telecommunications, material handling, military, aerospace, and import/export. Our innovative design solutions and commitment to exceptional customer service help meet the unique needs of our clients. We aim to build a great team, valued partnerships, address supply-chain challenges, and support customers in reducing costs and improving profitability.