Administrative Assistant - VP Fabrication & Warehousing

Overview S.A. Comunale is seeking an Administrative Assistant – VP Fabrication & Warehousing. The primary function of this role is to provide administrative support to the VP of Fabrication Shop and Warehousing. Duties include general clerical, payroll preparation, planning, organizing and project-based work. Display a professional company image through in-person and phone interaction. This role requires the ability and desire to work in a fast-paced, multi-tasked environment with a focus towards administration, organization, reporting, and data management. Essential Duties & Responsibilities Schedule appointments for individuals requesting to meet with VP Fabrication & Warehousing. Schedule travel and manage calendar. Provide complete administrative support services for the Fabrication Shop. Create and process purchase orders for the fabrication shop and maintenance department. Assist in inventory tracking. Assist in the entering and tracking of fab shop and driver payroll. Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS). Enter and maintain fab shop employee attendance files. Assist in the print and assembly of driver’s delivery packets. Maintain contact list and addresses for shop employees and drivers. Assist in obtaining job site blue prints and send to job sites. Assist in invoice paperwork for workers from temp agencies. Distribute incoming mail. Maintain FMS updates. Review “Jobs in Design Report” and contact those necessary for updates. Review “Job Board Tracker” and update shop schedule(s) as necessary. Attend meetings, record meeting notes and update date action items. Any general administrative tasks assigned by management. Communicate and follow up with field employees as necessary. Qualifications High school diploma or GED is required. 5+ years of previous administrative experience is required. Previous experience in a manufacturing environment is a plus. Previous experience in the construction or fleet industry is a plus. Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required. Equal Opportunity Employer/Veterans/Disabled #J-18808-Ljbffr