MTS Executive Project Manager

Job Description

Job Description

JOB SUMMARY

The MTS Executive Project Manager serves as a senior-level administrative and project coordination professional supporting the Chief School Administrator and the overall operations of the Muckleshoot Tribal School. This role ensures that complex projects, governance processes, and executive-level functions are planned, tracked, and completed accurately and on time. The position requires a high degree of independence, discretion, and organizational judgment. The role acts as a central coordination point for meetings, action items, documentation, and executive communications. It combines advanced executive support responsibilities with long-range project monitoring and follow-through. The position directly supports the educational mission and day-to-day effectiveness of MTS leadership and programs.   

MAJOR TASKS AND RESPONSIBILITIES

1. Works closely with the Chief School Administrator to plan, prepare, conduct, and follow up on all Muckleshoot Tribal School Commission meetings.
2. Develops, publishes, and distributes meeting agendas for all regularly scheduled and special MTS Commission meetings.
3. Records detailed and accurate meeting minutes for MTS Commission meetings and prepares executive summaries highlighting key actions and decisions.
4. Contacts MTS Commissioners prior to meetings to confirm attendance and ensure quorum requirements are met.
5. Tracks all action items resulting from MTS Commission meetings and monitors progress through completion.
6. Independently monitors projects and action items from initial development through formal adoption by Tribal Council Resolution.
7. Maintains comprehensive tracking systems to ensure no assigned actions or projects lapse or are delayed.
8. Works closely with the Chief School Administrator to develop, review, and refine policies and procedures supporting effective school operations.
9. Coordinates preparation of materials and documentation for Executive Committee for Education meetings.
10. Plans and prepares work sessions and retreats for the MTS Commission and MTS Administrative Team.
11. Compiles, organizes, and distributes briefing materials required for leadership discussions and decision-making.
12. Coordinates all student, chaperone, and staff travel activities in collaboration with school administrative offices.
13. Ensures travel documentation, schedules, and logistics are complete, accurate, and timely.
14. Assists the Chief School Administrator with compiling, organizing, and analyzing data related to K–12 standardized testing and academic performance.
15. Prepares reports and summaries related to student performance metrics as requested by leadership.
16. Supports preparation and execution of annual staff training and in-service programs for MTS employees.
17. Coordinates logistics, materials, schedules, and documentation for professional development activities.
18. Accurately records, reviews, and reports MTS Commissioner timesheets in coordination with payroll requirements.
19. Maintains records related to Commissioner service, attendance, and compensation documentation.
20. Assists with planning, coordination, and execution of the Muckleshoot Tribal School end-of-year celebration event.
21. Coordinates staff recognition activities, including tracking years-of-service milestones in five-year increments.
22. Prepares presentation materials for MTS Commission, Executive Committee for Education, and other required educational presentations.
23. Develops slide decks, briefing documents, and supporting materials for formal presentations and meetings.
24. Provides executive-level administrative support to the Chief School Administrator, including scheduling, correspondence, and document preparation.
25. Manages calendars, meeting schedules, and coordination of leadership commitments and obligations.
26. Prepares draft correspondence, reports, resolutions, and formal communications as directed.
27. Maintains organized records of governance documents, reports, meeting materials, and official correspondence.
28. Ensures confidential information is handled with discretion and in accordance with established requirements.
29. Responds to sensitive inquiries professionally and exercises sound judgment in all communications.
30. Coordinates information flow between leadership, committees, and school administrative functions.
31. Anticipates administrative needs and proactively addresses issues before they escalate.
32. Supports the overall mission, values, and educational objectives of the Muckleshoot Tribal School.
33. Performs related executive, administrative, and project coordination duties as assigned to support school operations.
34. Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

Required:

• Bachelor’s degree in education administration, project management, business administration, or a closely related field.
• Ten (10) years of progressively responsible experience providing executive-level administrative support, project coordination, or program management

Preferred:

• Five (5) years of experience supporting senior leadership or governance bodies in an educational or governmental environment

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Skills:

• Advanced organizational and prioritization skills across complex workloads.
• Clear professional written and verbal communication skills.
• High-level project tracking and follow-through capability.
• Strong discretion and confidentiality handling skills.
• Effective coordination across administrative functions.
• Advanced document preparation and records management skills.

Ability:

• Independently manage multiple high-level priorities simultaneously.
• Interpret complex information and summarize accurately.
• Maintain accountability across long-term projects.
• Communicate professionally in sensitive situations.
• Adapt quickly to changing leadership needs.
• Exercise sound judgment under minimal supervision.

Knowledge:

• Educational governance structures and administrative processes.
• School operations policies and procedural frameworks.
• Records management and documentation standards.
• Meeting coordination and executive reporting practices.
• Confidential information handling requirements.
• Administrative systems and office technologies.

PHYSICAL REQUIREMENTS

The position requires frequent sitting while working at a desk or computer for extended periods. Regular use of vision is required for reading, reviewing documents, and computer-based tasks. The employee frequently communicates verbally and must be able to listen attentively during meetings and discussions. Manual dexterity is required for keyboarding, handling documents, and routine office tasks. Occasional walking, standing, reaching, and light lifting of materials up to 25 pounds may be required. The work environment is primarily an office setting with minimal exposure to physical hazards. Occasional evening or extended hours may be necessary to support meetings and school-related events.  

The Muckleshoot Indian Tribe is a federally recognized Indian tribe whose membership is composed of descendants of the Duwamish and Upper Puyallup people who inhabited Central Puget Sound for thousands of years before non-Indian settlement. The Tribe’s name is derived from the native name for the prairie on which the Muckleshoot Reservation was established. Following the Reservation’s establishment in 1857, the Tribe and its members came to be known as Muckleshoot, rather than by the historic tribal names of their Duwamish and Upper Puyallup ancestors. Today, the United States recognizes the Muckleshoot Tribe as a tribal successor to the Duwamish and Upper Puyallup bands from which the Tribe’s membership descends.

Company Description

The Muckleshoot Indian Tribe is a federally recognized Indian tribe whose membership is composed of descendants of the Duwamish and Upper Puyallup people who inhabited Central Puget Sound for thousands of years before non-Indian settlement. The Tribe’s name is derived from the native name for the prairie on which the Muckleshoot Reservation was established. Following the Reservation’s establishment in 1857, the Tribe and its members came to be known as Muckleshoot, rather than by the historic tribal names of their Duwamish and Upper Puyallup ancestors. Today, the United States recognizes the Muckleshoot Tribe as a tribal successor to the Duwamish and Upper Puyallup bands from which the Tribe’s membership descends.