Talent Acquisition Coordinator

Job Description Job Description COMPANY OVERVIEW Venterra Realty is a growing developer, owner, and operator of multifamily apartments with 90 mixed-use and multifamily communities across 22 major US cities. Over 50,000 people and more than 16,000 pets call Venterra "home"! The Venterra Team is focused on achieving excellence in serving its three major stakeholders: residents, employees, and investors. Venterra has enjoyed tremendous growth and financial success over its 24-year history. This success has been achieved through the exceptional commitment and dedication of Venterra's approximately 950 team members. Find out more about Venterra Realty and its award-winning company culture at Venterra.com . We’re thrilled to be recognized as a leading workplace with numerous prestigious awards year after year! US Awards: 2025 Best Workplaces in Real Estate™ 2025 Best Medium Workplaces ™ Fortune Best Workplaces in Texas™ List Canada Awards 2025 Best Workplaces™ for Professional Development 2025 Best Workplaces™ for Inclusion 2025 Best Workplaces™ for Mental Wellness 2025 2025 Best Workplaces™ in Canada 2025 Best Workplaces™ with Most Trusted Executive Team 2025 Best Workplaces ™ for Young Talent 2025 Best Workplaces™ in Real Estate & Property Development 2025 Explore our communities at VenterraLiving.com , and visit Venterra.com to learn more about how we’re out-caring the competition by staying true to our value proposition: “We care more about renter experiences, which drives superior results.” THE OPPORTUNITY We’re looking for a proactive, detail‑driven Talent Acquisition Coordinator to support North America hiring efforts. In this role, you’ll partner closely with the TA team to source top talent, deliver a seamless onboarding experience, and ensure smooth recruitment operations. This position is ideal for someone who is energized by fast‑paced work, strong relationship‑building, and being a trusted support partner across HR and the business. REPORTS TO: S enior Director of Talent Acquisition LOCATION: C orporate Office in Houston, Texas KEY JOB RESPONSIBILITIES Sourcing Proactively identify and engage passive and active talent through social media, job boards, networking, and targeted research. Build, maintain, and organize talent pipelines to support current and future hiring priorities. Partner with the TA team to understand role requirements, talent profiles, and market availability. Initiate outreach, nurture candidate relationships, and ensure timely, professional communication. Use Boolean search, sourcing tools, and ATS/CRM platforms to optimize search strategies. Represent the organization as a positive brand ambassador and advocate in talent markets. Onboarding Coordination Manage new hire setup including HRIS profile creation, paperwork, technology requests, and logistics. Coordinate and help facilitate new hire orientation, ensuring a welcoming and engaging experience. Serve as a primary contact for new hires, managers, and internal partners during onboarding. Maintain accurate new hire records and track onboarding tasks through completion. Prepare onboarding materials such as welcome kits, ID badges, PPE, and other required items. Recruitment Operations & Process Coordination Coordinate interviews, manage hiring calendars, send candidate communications, and support travel or logistics as needed. Maintain clean, organized data within the ATS, ensuring accurate requisition tracking and reporting. Prepare offer letters, facilitate background checks, and assist with documentation requirements. Post open roles across job boards and support digital sourcing and recruitment campaigns. Generate hiring metrics and contribute to TA team projects, continuous improvement efforts, and process optimization. CANDIDATE PROFILE Proven experience in sourcing and recruitment of passive candidates. Expertise in sourcing tools, Applicant Tracking Systems (ATS), and CRM platforms. Strong research, data mining, and market mapping abilities. Previous administrative, coordination, or HR support experience. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) or Google Suite. Excellent communication, networking, and interpersonal skills. Self-motivated, results-driven, with strong follow-up. Strong organizational, time management, and communication skills. Excellent attention to detail and ability to work in a fast-paced environment. Customer service orientation and ability to build relationships. BENEFITS Competitive Base Salary and performance bonus. A robust package of Health (Medical (PPO), Dental, Vision), 401k matching, paid vacation suite benefits and employer-paid Short & Long-Term Disability, among other things. Educational Assistance / Reimbursement to support your drive to learn. 8 paid hours per year of Volunteer Time Off to serve the organization(s) of your choice. Access to thousands of employee discounts with BenefitHub. Venterra Realty is an equal opportunity employer. Accessibility accommodations are available on request for candidates taking part in all stages of the selection process.