Accounts Payable Specialist

At Pete Moffat Construction, we've been building and renovating quality-crafted homes in the San Francisco Bay Area since 1985. Professional excellence is our utmost focus. We have an amazing team here, staffing our office and individual projects with people best suited to complete every job with our commitment to high quality. We are proud to emphasize fine craftsmanship over price competitiveness. Our projects are negotiated bid custom homes for clients that require a high-touch relationship.

Accounts Payable Specialist

Pete Moffat Con struction is seeking a detail-oriented and collaborative professional to join our administrative support team. This role offers hands-on experience in accounting and office operations and is well-suited for individuals with foundational skills who are looking to grow into more advanced finance responsibilities over time.

As a key member of the finance and administrative team, you will primarily support accounts payable functions, with opportunities for cross-training in accounts receivable. You will also assist with general office operations and help ensure smooth, accurate day-to-day financial workflows.

The ideal candidate is proactive, eager to learn, and works well in a team environment while providing strong internal and external customer service. Experience in a residential construction office setting is a plus.

As an integral part of our team, your responsibilities include but are not limited to:

Key Responsibilities

• Process invoices, expense reports, and payments accurately and in a timely manner

• Maintain organized and up-to-date financial records and documentation

• Support accounts payable functions, with cross-training in accounts receivable

• Perform bank and account reconciliations

• Assist with recording financial transactions and general ledger entries

• Support the preparation of monthly, quarterly, and annual financial reports

• Assist with audits by gathering and organizing required documentation

• Ensure compliance with company policies and accounting standards

• Provide administrative and operational support to the accounting team and CFO

• Assist with general office operations, including ordering and managing office supplies

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field

• 2-3 years of hands-on experience in accounting (Construction industry experience is a plus)

• Good understanding of accounting principles and financial reporting

• High degree of accuracy and attention to detail

• Proficiency in Microsoft Excel and Google Workspace (G Suite)

• Familiarity with accounting or ERP systems (e.g., QuickBooks, SAP, Oracle) a plus

• Willingness to learn proprietary systems (Jonas experience is a plus)

• Strong organizational and time management skills

• Ability to work collaboratively and meet deadlines in a fast-paced environment

Salary and Benefits

• Competitive compensation package

• Health insurance and dental reimbursement plan

• Paid time off plan and additional holidays

• 401K with matching

• ESOP (Employee Stock Ownership Plan)

Physical Requirements

• Sitting and standing: The ability to remain in a stationary position for 50% of the time, and occasionally move around the office

• Using hands and fingers: Constantly operating a computer/keyboard and other office equipment, such as a calculator, copy machine, and printer

• Vision: The ability to see closely, for example when working with a computer

• Lifting: The ability to carry or lift things, such as boxes, during the day

Location

Our office is located in Palo Alto. Local candidates only. Please submit your resume with employment history, educational background, and experience.

This position is not eligible for immigration sponsorship.

Pete Moffat Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, medical condition, genetic information, disability, military or veteran status, or any other characteristic protected by applicable law.

Please note: Pete Moffat Construction uses E-Verify to confirm the employment eligibility of all employees we hire. E-Verify is an internet-based system that compares information from your Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) to confirm that you are authorized to work in the United States.

PMC is not working with third-party recruiters or staffing agencies for this role. Please do not contact PMC employees regarding this position. Unsolicited outreach or resumes will not be considered, and no fees will be paid.