Assistant Project Manager

Innspace is an international hospitality general contractor with over 25 years of experience, offering in-house design and procurement capabilities. We collaborate with brokers and developers, providing upfront preconstruction and property due diligence to assess PIP renovation costs and establish deal feasibility and ROI. Our mission is to provide cost and schedule assurance, ensuring seamless project execution for our clients.

What We Offer

• Competitive salary
• Comprehensive benefits package, including health, dental, and vision insurance
• 401(k) retirement plan with 3% company contribution
• Responsible paid time off
• 13 paid holidays
• Opportunities for professional growth and development
• A collaborative and supportive work environment
• Employee Profit Share Program (non-traditional)

Position Summary

As Assistant Project Manager, you will support the Project Management team through all phases of hospitality renovation and conversion projects. Working closely with Project Managers, Preconstruction, Procurement, Design, and Field Operations, you will assist with project planning, budgeting, scheduling, subcontractor coordination, documentation, and project execution. This role serves as a developmental position designed to build the skills necessary to advance into a Project Manager role while contributing directly to project success.

Responsibilities

• Support Project Managers with project planning, scheduling, cost tracking, and execution.
• Coordinate project documentation, contracts, submittals, RFIs, and change orders.
• Assist with site surveys and project mobilization activities.
• Prepare and distribute meeting agendas, meeting minutes, and action item logs.
• Monitor project schedules and follow up on outstanding tasks with project stakeholders.
• Assist in developing scopes of work and bid packages.
• Coordinate subcontractor solicitation and qualification efforts.
• Participate in subcontractor job walks and bid review meetings.
• Assist with bid leveling and scope comparison exercises.
• Review hotel brand standards and support compliance efforts.
• Track project budgets, allowances, contingencies, and cost exposures.
• Support permitting efforts and research local jurisdiction requirements.
• Assist in creating logistics plans, phasing plans, and project execution strategies.
• Monitor material procurement status and coordinate deliveries.
• Support project reporting by collecting, analyzing, and summarizing project information.
• Assist with project closeout, punch list completion, warranty tracking, and turnover documentation.
• Maintain accurate project files and ensure proper documentation is stored within company systems.
• Coordinate communication between internal departments, owners, consultants, and subcontractors.
• Contribute to team efforts by aligning with Innspace values.
• Innovate the Innspace methodology by identifying opportunities for process improvements.
• Support implementation of system improvements and operational efficiencies.

Position Objectives

• Provide proactive support to Project Managers and project teams.
• Help maintain accurate schedules, budgets, and project documentation.
• Assist with securing a minimum of three bids per trade where applicable.
• Support material procurement and Lockaway kit coordination to meet project schedules.
• Develop the technical, financial, and leadership skills necessary for advancement into a Project Manager position.
• Contribute to successful project delivery while maintaining client satisfaction and project profitability.

Research & Development

• Pursue individual professional and skill development (Smartsheet, Bluebeam, Procore, OSHA certifications, PMP coursework, construction management education).
• Develop and maintain subcontractor and supplier relationships.
• Learn project estimating, budgeting, scheduling, and contract administration best practices.
• Explore opportunities for cost savings, value engineering, and process improvements.
• Continuously improve systems and processes.

Skills & Qualities

• Strong verbal and written communication.
• Strong computer skills.
• Strong organizational and multitasking abilities.
• Strong attention to detail.
• Ability to prioritize and manage multiple projects simultaneously.
• Strong interpersonal and relationship-building skills.
• Demonstrated ability to meet deadlines in a fast-paced environment.
• Ability to work collaboratively across departments.
• Positive attitude and willingness to learn.
• Required software skills: Smartsheet, Microsoft Office Suite, Bluebeam, Adobe Acrobat, and project management software platforms.

Preferred Experience

• Hospitality construction experience preferred.
• Commercial construction background preferred.
• 2-5 years of construction project coordination, assistant project management, estimating, superintendent support, or related experience.
• Bachelor's degree in Construction Management, Engineering, Architecture, Business, or related field preferred.
• Strong familiarity with project management principles and construction processes.
• Proven ability to solve problems and communicate effectively.
• Detail-oriented with strong analytical skills.
• Strong interpersonal skills and ability to work within a team environment. Ability to complete assignments according to project scope, budget, and schedule requirements.

Technology

• Smartsheet
• Procore
• Bluebeam
• MS Office

This position reports to the Director of Operations. Working hours are full time, Monday through Friday 8:00am to 5:00pm in office at our Seattle location. Candidates must have valid authorization to work in the U.S. for any employer.