Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support front desk operations for a temporary position in Concord, California. The ideal candidate is someone who ensures all guests are welcomed positively and performs all administrative tasks to the highest quality standards.

Receptionist Essential Duties & Responsibilities

Serve as the initial point of contact to provide basic, accurate, and professional information regarding company services both in-person and via phone/email.

• Greeting Visitors: Welcome guests warmly upon arrival and direct them to the appropriate person and office.

• Managing Communications: Answer, screen, and route incoming calls efficiently using a multi-line phone system, take accurate messages, and reply to general emails. Provide basic and accurate information in-person and via phone/email.

• Handling Correspondence: Sort, distribute, and send daily mail, packages, and office emails/faxes.

• Scheduling: Update calendars, and reserve meeting rooms.

• Lobby Maintenance: Keep the waiting and reception area tidy, organized, and stocked with necessary materials.

• Security Control: Maintain office security by following building safety protocols and controlling access via the reception desk.

• Clerical Work: Perform basic data entry, photocopying, filing, and document scanning.

Knowledge, Skills & Abilities

• Proven work experience as a Receptionist, Front Office Representative, or similar role

• Proficiency in Microsoft Office Suite

• Hands-on experience operating standard office equipment, including multi-line phone networks, high-volume printers/scanners, and postage machines.

• Maintains a professional attitude and appearance as the primary face of the company’s front lobby.

• Ability to be resourceful and proactive when issues arise

• Excellent written and verbal communication skills, with the ability to interact professionally with corporate executives, clients, subcontractors, and field laborers.

• Multitasking and time-management skills, with the ability to prioritize tasks

• A strong, positive customer service attitude focused on welcoming visitors and managing inquiries calmly under pressure

• High school diploma; additional certification in Office Management is a plus

If you are interested in this receptionist role, please apply today!

• At least 2 years of experience in a receptionist, front desk, or similar administrative support role.
• Ability to manage inbound calls and operate a multi-line or switchboard phone system effectively.
• Proficiency with Microsoft Office tools, including Outlook and Excel.
• Strong verbal and written communication skills with the ability to interact effectively with a wide range of visitors and staff.
• Demonstrated ability to stay organized, handle multiple priorities, and manage time efficiently in a busy office setting.
• Detail-oriented demeanor and welcoming presentation suited to serving as the first point of contact for the office.
• Resourceful, calm, and service-oriented approach when responding to questions, issues, or unexpected situations.
• High school diploma required; additional office administration training or certification is a plus.