Administrative Support Assistant

Job Title: Administrative Support Assistant

Location: Paris, KY

Job Summary:

Seeking an Administrative Support Assistant to support site operations, employee engagement activities, and administrative functions within a manufacturing environment. This role requires a highly organized professional who can coordinate meetings, events, communications, and operational activities while partnering with HR, leadership, vendors, and cross-functional teams.

Key Responsibilities:

• Coordinate meetings, calendars, site events, trainings, and employee engagement activities.
• Support internal communications, announcements, Town Halls, and take meeting minutes.
• Process Purchase Orders (POs) and assist with administrative and operational processes.
• Prepare reports, presentations, dashboards, and business documentation.
• Coordinate with HR, Facilities, IT, vendors, and external stakeholders to support site operations.
• Support onboarding activities, visitor readiness, PPE coordination, and workspace setup.
• Track KPIs, maintain documentation, and support expense and operational reporting.
• Handle confidential and sensitive information with professionalism and discretion.

Required Qualifications:

• 23+ years of administrative or operational support experience, preferably in manufacturing, industrial, production, or biotechnology environments.
• Experience with meeting coordination, event planning, and office administration.
• Experience processing Purchase Orders (POs).
• Strong communication, organizational, and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to interact professionally with employees, leadership, HR, vendors, and visitors.
• Experience handling confidential information with discretion.

Preferred Qualifications:

• Manufacturing or industrial site experience.
• SAP or ERP system experience.
• Experience supporting vendors, facilities, onboarding, KPI reporting, or site operations.