Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a team in New York in a contract capacity with the potential for a permanent role. This position focuses on keeping invoice and payment activity accurate, organized, and on schedule while supporting daily accounting operations. The ideal candidate is detail-oriented, comfortable working with financial systems, and able to coordinate effectively with both vendors and internal teams.

Responsibilities:
• Process vendor invoices in the company’s accounting platform with a high level of accuracy and timeliness.
• Examine incoming invoices to confirm approvals, account coding, and supporting backup are complete before payment.
• Investigate billing differences, respond to supplier questions, and help resolve payment-related concerns.
• Maintain orderly accounts payable files and ensure documentation is complete, accessible, and up to date.
• Partner with accounting and operations staff to keep invoice workflows moving efficiently and meet payment deadlines.
• Contribute to month-end accounts payable tasks, including reconciliations and other closing support as needed.
• Assist with sales tax return preparation and organize related records for filing purposes.
• Support accounts payable activities connected to updated accounting systems and adapt quickly to new tools and procedures.
• Help with check run preparation and other routine payment processing responsibilities as assigned.

• Hands-on experience in accounts payable and high-volume invoice processing.

• Ability to review and assign proper invoice coding with strong attention to detail.

• Experience supporting check runs and routine payment processing activities.

• Proficiency in Microsoft Excel for tracking, reviewing, and organizing financial information.

• Proficiency in Netsuite a preferred but not required

• Strong problem-solving skills to research discrepancies and resolve vendor issues effectively.

• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.

• Clear communication skills and the ability to work collaboratively across accounting and operational teams.