Clinical Administrator

JOB TITLE : Clinical Administrator

GENERAL SUMMARY OF DUTIES : The Clinical Administrator is responsible for the administration and supervision of all medical personnel and is accountable for coordination of all medical care given and all related supporting services of the ambulatory surgical center and its personnel. 

REPORTING : Market CEO

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Major Functions and Responsibilities:

The main function of the Clinical Administrator is that of leadership and promotion of cooperative staff effort.

The Clinical Administrator is responsible for the allocation and completion of assigned functions in daily operations. She/He interprets departmental philosophy, objectives, policy and procedure.

Areas of accountability of the Clinical Administrator are outlined as follows:

• Assistance to surgeons through provisions of adequately prepared service team members.
• Delegation of responsibilities and duties to professional, technical, and ancillary personnel.
• Responsibility for performance evaluation of all department personnel.
• Coordination of administrative duties to ensure proper functioning of the staff.
• Coordination of the provision and control of materials, supplies, and equipment with the Director of Supply.
• Coordination of activity within the O.R. suite.
• Risk Manager Designee.
• Other responsibilities or activities as determined by the Market CEO.

ESSENTIAL FUNCTIONS:

· Drive top-line growth & cultivate strong physician relationships.

· Owns and is accountable for organic top-line growth via increased volume, strategic service line growth, new physician recruitment, and increasing volume from existing physicians

· Designs and executes physician recruitment and marketing programs designed to drive case volume growth via partnerships with physicians, medical groups, health system partners, local employers and third-party payers

· Initiates, develops and maintains strong physician relationships to support topline growth, governance, board/partnership interests, and trust/confidence in Surgery Partners as a preferred partner and management company

· Recommends, develops and executes short- and long-term strategic plans that drive best in class clinical, financial, and operational results

· Partners with Surgery Partners leaders to design and implement various growth initiatives and operational effectiveness opportunities

· Leads operational excellence.

· Responsible for the center’s P&L, including managing financial controls and reporting

· Implements and maintains annual strategic business plans that best serves the partnership and the local market dynamics

· Motivates and empowers facility employees to meet the facility’s mission and purpose.

· Facilitates the development of appropriate working relationships with the Governing Board, Partners, Medical Staff, Departmental leaders, facility staff, patients, and family members.

· Develops and manages the operating budget, capital budget, and projections to meet established goals.

· Develops, implements, and oversees plans for cost-effective operations.

· Oversees the fiscal management of the facility to ensure effective billing, collection, appeals, and accounts payable management.

· Assistance to surgeons through provisions of adequately prepared service team members.

· Delegation of responsibilities and duties to professional, technical, and ancillary personnel.

· Responsibility for performance evaluation of all department personnel.

· Coordinate administrative duties to ensure the proper functioning of the staff.

· Coordinate the provision and control of materials, supplies, and equipment with the Director of Supply.

· Coordination of activity within the O.R. suite.

· Risk Manager Designee.

· Interviews, hires, counsels, and evaluates direct reports effectively and timely.

· Participates in regular leadership development and develops and implements programs for leadership development of facility managers.

· Assures that systems are in place to comply with State, Federal, and accreditation standards.

Fiscal Management

• Monitors budget compliance in daily assessment of services activity.
• Provides input into preparation of services budget.

Standards of Nursing Practice

• Monitors compliance of staff members in the daily practice of nursing care.
• Communicates compliance of nursing standards to Market CEO
• Demonstrates knowledge of the principals of growth and development over the life span and the skills necessary to provide care appropriate to the age of the patients served. He/She shall be able to interpret data about the patient’s status in order to identify each patient’s age specific needs and provide the care needed by the patients group.
• Cultural practices will be addressed and supported as long as such practices do not harm others or interfere with planned course of medical therapy.

Policies and Procedures

• Monitors staff compliance with policy and procedures.
• Interprets policy and procedures to staff members.
• Enforces compliance with policy and procedures.
• Communicates non-compliance to the Market CEO.
• Provides counseling and disciplinary measures to Ambulatory Care Services personnel for non- compliance with policy and procedures.

Staffing and Utilization of Services Personnel

• Assigns services personnel based on levels of competency and the needs of the patient.
• Assures equitable staff assignments.
• Participates in selection of services personnel after consulting with Market CEO as needed.
• Completes and posts services personnel schedule.

Staff Development

• Actively participates in weekly nursing/clinical staff meetings.
• Evaluates orientation program of all new nursing/clinical services personnel.
• Communicates educational needs of nursing/clinical personnel to Market CEO
• Monitors staff compliance with annual re-certification

Services Environment

• Monitors service environment daily and assure surveillance of safety issues and infection control program.
• Reviews monthly report of radiation detection badges and takes appropriate action necessary.
• Assures staff participation and knowledge of fire and disaster safety.
• Reviews electrical safety and assures all equipment is inspected every six months.
• Reviews temperature and humidity controls and takes corrective action as necessary.
• Reports environmental problems to the Market CEO.

Performance Improvement Program

• Reviews results of monthly Improvement activity and reports to staff at regular meetings.
• Communicates with and provides input to the Market CEO regarding corrective action for performance improvement deficiencies.

Education and/or Experience:

• Education: Bachelor’s degree (B.A.) or equivalent; or two to four years related experience and/or training; or equivalent combination of education and experience.
• Current Registered Nurse License 
• Operating Room/Clinical experience preferably in the orthopedic space and/or with experience managing clinical and business office teams in the outpatient or inpatient perioperative space.
• Preference for candidate local to Thousand Oaks (Simi Valley, Westlake Village, the San Fernando Valley).
• The ideal candidate should have a familiar/general understanding of:
   

  • Infection Prevention

  • Performance Improvement

  • Budget and P&L analysis and management

  • AP/AR and Revenue cycle 

  • Supply Chain

  • Developing trusting physician/partner relationships 

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demand:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk and reach and stretch with hands and arms. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is frequently required to stand; sit, climb or balance stoop, kneel, crouch, or crawl and smell.

The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust the focus. Occasionally excessive strength to restrain confused or combative patients during and after anesthesia induction.

Work Environment:

The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and risk of radiation. The noise level in the work environment is usually moderate.

ENVIRONMENTAL/WORKING CONDITIONS : Normal busy office environment with much telephone work. Occasional evening or weekend work.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Benefits:
• Comprehensive health, dental, and vision insurance
• Health Savings Account with an employer contribution
• Life Insurance
• PTO
• 401(k) retirement plan with a company match
• And more!

Equal Employment Opportunity & Work Force Diversity
Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.