Purchasing Specialist

Job Description

Job Description

Job Title: Purchasing Clerk

Job Description

The Purchasing Clerk enters and manages high volumes of purchase orders in an ERP system to ensure consistent material availability and support ongoing production schedules. This role collaborates closely with engineering, production planning, and warehouse teams, as well as external suppliers, to align procurement activities with demand signals and project timelines. The position requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Enter purchase orders accurately and efficiently, processing approximately 20–40 purchase orders per day, each with up to 100–150 line items, using manual data entry.
• Manage more than 200 purchase order lines weekly in SAP or similar ERP systems to ensure material availability and maintain supply continuity across multiple projects.
• Partner with engineering, production planning, and warehouse operations to align procurement activities with demand signals, production readiness, and project timelines.
• Adjust purchase order quantities, delivery dates, and priorities to maintain supply continuity and prevent production delays.
• Maintain and update material master data, including lead times, pricing, and specifications, to support accurate MRP and procurement planning.
• Investigate and resolve receiving discrepancies, supplier documentation issues, and invoice mismatches with vendors.
• Support monitoring of supplier performance metrics, including on-time delivery and lead time adherence.
• Track purchasing activity and support reporting of procurement and supplier performance data.
• Follow established standard work procedures and procurement guidelines to ensure consistency and compliance.
• Utilize Excel for data entry, tracking, and reporting, and Outlook for communication and coordination with internal teams and external suppliers.
• Communicate effectively via phone and email with internal stakeholders and suppliers to provide updates on orders, address issues, and ensure adherence to current processes.
• Maintain a high level of attention to detail to ensure data accuracy in purchase orders and related documentation.
• Multitask and manage time effectively to meet deadlines and handle multiple purchase orders and projects simultaneously.
• Demonstrate a driven attitude, strong work ethic, and willingness to hold individuals accountable to established processes.

Essential Skills

• At least 1 year of purchasing or buying experience.
• Hands-on experience with ERP systems; experience with D365 or SAP is highly beneficial.
• Proficiency in entering and managing purchase orders, including high-volume, multi-line orders.
• Experience maintaining and updating material master data such as lead times, pricing, and specifications.
• Ability to investigate and resolve receiving discrepancies, supplier documentation issues, and invoice mismatches.
• Strong communication skills, including the ability to communicate clearly with internal teams and external suppliers about order status, issues, and process adherence.
• Confidence in holding stakeholders accountable to current processes and standards.
• Proficiency with Excel for data entry, tracking, and basic reporting.
• Proficiency with Outlook for email communication and calendar coordination.
• Strong attention to detail and commitment to data accuracy.
• Effective multitasking and time management skills to meet deadlines in a fast-paced environment.
• Demonstrated driven attitude and strong work ethic.

Additional Skills & Qualifications

• Experience with SAP for managing purchase orders and material master data.
• Experience with Microsoft Dynamics 365 (D365) or other modern ERP platforms.
• Experience in purchasing within a manufacturing or production-focused environment.
• Experience tracking and reporting procurement and supplier performance metrics, including on-time delivery and lead time adherence.
• Familiarity with standard work procedures and process-driven environments.
• Ability to collaborate effectively with cross-functional teams such as engineering, production planning, and warehouse operations.
• Interest in long-term career growth within a rapidly expanding organization.
• Ability to adapt to changing priorities and support multiple projects simultaneously.

Work Environment

This role operates in a professional business setting with standard hours of 8:00 AM to 5:00 PM, with some flexibility available. The position is structured as a 6-month contract-to-hire opportunity, offering the potential to transition into a permanent role. The organization anticipates significant growth over the next 5–10 years, providing strong prospects for career advancement. Team members may be eligible for bonus opportunities twice a year after becoming permanent, as well as merit reviews that can lead to pay increases, typically effective in July. The work environment is office-based, utilizing ERP systems such as SAP or D365, along with Microsoft Excel and Outlook for daily tasks. The dress code is business casual. Closed-toe casual shoes are required, and steel-toe shoes are needed when accessing the manufacturing floor for safety reasons.

This is a Contract to Hire position based out of Greenfield, IN.

The pay range for this position is $27.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Greenfield,IN.

This position is anticipated to close on Aug 8, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.