Corporate Administrative Assistant and Event Coordinator A3

Event And Administrative Coordinator

GRAEF, a leading U.S. consulting firm, has been providing exceptional careers and quality engineering, planning and design services to our clients since 1961. We recognize that the best workplaces are filled with technically excellent, innovative, creative, and highly motivated people and are proud to be recognized as a 2026 Top Workplace.

GRAEF is more than just a business. We are a committed employer and community member. We invest in our employees as we do our clients, providing a challenging and rewarding environment where you can grow both personally and professionally. GRAEF values exciting work and lasting relationships; we embody values that speak to loyalty, service, quality and integrity; and we strive to grow with these ideas leading the way. We're looking for people who agree that in addition to technical excellence, it's all about relationships! What are you looking for in a career? The opportunity to work on exciting, high-profile projects? The satisfaction and security of working at an employee-owned company? Or maybe the opportunity to improve the quality of life - not just for you and your family, but for the worldwide community at large?

We have a new opportunity available for a dynamic, experienced Event And Administrative Coordinator to support our corporate group, through a variety of tasks in our exciting downtown Milwaukee Headquarters office.

As our Corporate Administrative Assistant And Event Coordinator, enjoy job responsibilities that include:

• Provide administrative support to corporate and executive leaders (including the C-suite) and corporate groups including calendar coordination, document preparation, correspondence, data tracking, and record maintenance.
• Serve as the primary coordinator for firmwide and corporate office events, including internal meetings, training sessions, celebrations, fundraising, and community or client-facing activities.
• Plan, schedule, and execute events from concept through completion, including timelines, logistics, vendor coordination, venue selection, catering, audiovisual needs, registration, communications, travel accommodations, and post-event follow-up.
• Act as the main point of contact for event stakeholders, vendors, and internal teams to ensure a smooth and professional experience before, during, and after each event.
• Coordinate multi-user and group meetings, including room set-ups, virtual technology, calendars, materials, both internal and external, and clean up and reset conference rooms.
• Assist with travel arrangements related to events and meetings, including lodging, transportation, and itineraries as needed.
• Maintain organized files, checklists, schedules, and budgets related to events and projects.
• Handle sensitive and confidential information with discretion and professionalism.
• Support additional administrative or operational projects, as assigned, to ensure overall efficiency of the organization and the support services group.
• This position involves a non-traditional schedule, with flexibility required to support events that may occur outside of a standard 8:00 a.m. – 5:00 p.m. workday, including early mornings, evenings, or occasional weekends. Schedule adjustments are made accordingly to support business and event needs.

In order to be considered, candidates must possess the following minimum qualifications:

• Bachelor's degree in business, communications or related fields is preferred.
• A minimum of 3 years of relatable event planning and administrative experience.
• Extensive knowledge with Microsoft Word, Excel, and PowerPoint. Experience using Microsoft Teams is preferred.
• An individual who has experience working in a multi-task-oriented environment.
• Superior oral and written communication skills.
• A background in professional services consulting (engineering, architecture, construction, real estate development) would be considered a plus.

Why GRAEF? We are proud to offer you a complete package to include:

• • Training, mentorship, and leadership development programs
  • A team atmosphere dedicated to open communication and collaboration
  • Flexible hours/hybrid schedule
  • Embed yourself in the community by participating in numerous outside activities that GRAEF endorses and supports
  • Exciting downtown office location, with free amenities, including onsite fitness center, pickleball courts, and more
  • Free covered parking
  • Parental Leave
  • Paid Time Off
  • Medical/Dental/Vision Insurance
  • Life Insurance
  • Short-Term and Long-Term Disability
  • Flexible Spending Plans
  • Retirement Savings Plan
  • Employee Stock Ownership Plan (ESOP)
  • Tuition Reimbursement
  • Casual dress

An Equal Employment Opportunity Employer/Affirmative Action Employer - Disabled/Vets