Real Estate Administrative Assistant

Job Description

Job Description

Burkey Real Estate is hiring an Administrative Assistant to help drive the day-to-day operations of a growing real estate team. This is a high-impact role for someone who is organized, detail-oriented, learning-based, proactive, and comfortable taking ownership. The right person will provide the administrative backbone for our sales team, help create a smooth client experience from listing to closing, support marketing and client events, and serve as the Team Leader’s personal assistant.

This is not a sit-back-and-wait role. We need someone who is coachable, positive, resourceful, and willing to jump in wherever needed. You should be comfortable managing details, improving systems, following up with people by phone, and helping keep the business organized and moving forward.

At Burkey Real Estate, our mission is to help Michiana buyers and sellers find great housing through hard work, great marketing, and a smooth process. Our vision is to be Michiana’s most trusted team for buyers and sellers, delivering a world-class experience and exceptional results. We are looking for someone who aligns with our core values: we hustle and work hard, embrace accountability and discipline, bring a positive attitude, have a growth mindset, are team players, and do the right thing.

Compensation:

$35,000 - $60,000 yearly

Responsibilities:

• Coordinate buyer and seller transactions from executed contract to closing, including timelines, paperwork, signatures, inspections, appraisals, title work, communication, and closing logistics.
• Help prepare listing materials, disclosures, pre-list packages, marketing pieces, MLS input, and other documentation needed to bring listings to market and keep them updated.
• Coordinate property photos, videos, staging, repairs, cleaning, signage, lockboxes, access details, open house logistics, and seller communication throughout the listing process.
• Maintain accurate transaction files, communication logs, checklists, client records, and internal systems so nothing falls through the cracks.
• Help maintain the client database and ensure leads and contacts are organized and receive timely follow-up.
• Support the team’s marketing efforts by coordinating flyers, signage, postcards, newsletters, social media support, consultation packets, client gifts, testimonials, and other promotional materials as needed.
• Assist with planning and execution of client appreciation events, vendor events, and other team events, with attendance expected at a minimum of two client events per year.
• Support the Team Leader with day-to-day administrative needs, including organization, scheduling, follow-up, email triage, reminders, errands, and other personal assistant tasks tied to the business.
• Build, improve, document, and maintain systems, checklists, and operational processes that help the team stay efficient, organized, and accountable.
• Help answer phones, communicate professionally with clients and vendors, and respond with urgency and attentiveness.
• Look for ways to simplify, systematize, and improve how the business runs.

Qualifications:

• Highly organized, detail-oriented, and dependable.
• Strong written and verbal communication skills.
• Comfortable picking up the phone, calling people, following up, and communicating with urgency.
• Positive, professional, and calm under pressure.
• Learning-based, coachable, and eager to grow.
• Able to manage multiple moving pieces while maintaining a high level of accuracy.
• Proficient with Microsoft Office and comfortable learning CRM, transaction management, and marketing systems.
• Strong administrative and project coordination skills.
• Real estate experience is helpful, but not required for the right person.
• Able to maintain confidentiality and handle sensitive information professionally.

About Company

Burkey Real Estate is a high-standard, growth-minded team serving Michiana, including Granger, South Bend, Edwardsburg, Niles, and beyond. We believe in hard work, great marketing, a smooth process, accountability, teamwork, and doing what we say we will do. We are building a team that delivers a world-class experience to buyers and sellers, and we are looking for someone who wants to grow with us and help us get there.