Administrative AssistantFort Lauderdale, Florida

Administrative Assistant

Lendz Financial offers a full-service direct wholesale residential mortgage lending platform, focused on helping mortgage brokers grow their loan origination volume with simplified processes and intuitive, tech-based solutions. We emphasize a modern, customer-centric approach, offering competitive rates, a diverse range of products, and rapid turnaround times. Committed to delivering a world-class experience for our broker partners, we streamline the lending process to ensure a smooth journey from application to closing. Our core valuesThrive Together, Act Like an Owner, and Exceed Expectationscultivate a collaborative, high-performance culture that drives our pursuit to become the undeniable leader in mortgage lending. Lendz is proud to be certified as a Great Place to Work!

Job Summary:

Lendz Financial is seeking an exceptionally organized and detail-oriented Administrative Assistant to join our team. In this role, you will manage daily office operations and handle collateral documentation. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

This full-time position is in-office at our Fort Lauderdale HQ on Las Olas Blvd.

Key Responsibilities:

• Review collateral packages from title companies and request missing documents.
• Ship collateral packages to warehouse banks; log and track details in LendingPad, Zoho, and CRM.
• Organize and maintain original and digital loan documents.
• Prepare FedEx labels, transmittals, and wire request documentation.
• Register and transfer MIN numbers in the MERS system; create Alonges and upload Purchase Agreements as needed.
• Provide daily balance reports to the Director of Business Development.
• Ensure all documentation meets investor and warehouse compliance requirements.
• Scan and mail recorded mortgages and title policies to investors.
• Prepare and mail borrower communications such as Goodbye letters and Mortgage Statements.
• Maintain and update servicing and tracking spreadsheets.
• Build and maintain positive relationships with investors, title companies, and internal teams.
• Oversee general office upkeep, supplies, inventory, and guest reception.
• Coordinate with building management and external vendors.
• Support team culture initiatives and marketing events.
• Ensure adherence to company policies and regulatory compliance.
• Perform additional duties and projects as assigned.

Qualifications:

• Minimum of 2 years' experience in an administrative capacity.
• High School diploma or GED required; Bachelor's Degree preferred.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Experience with post-closing or trailing documentation in the mortgage industry preferred.
• Ability to meet strict deadlines and demonstrate urgency when needed.
• Demonstrates sound judgment and decision-making skills.
• Must be able to verify identity and employment eligibility to work in the U.S.

Physical Demands:

• Ability to lift up to 10 pounds.
• Sufficient physical ability and mobility to work in an office setting.
• Capability to stand or sit for prolonged periods and perform repetitive tasks with fine coordination.

Benefits:

• Highly subsidized medical insurance
• Low-cost dental and vision insurance
• 401(k) program
• Health Savings Account (HSA)
• Dynamic and collaborative office environment
• Learning and professional development opportunities

Compensation:

The approximate compensation range for this position is $55,000 to $60,000 in annual salary. The actual offer, reflecting the total compensation package, will be determined based on factors including the candidate's experience, skills, and location.