Legal Secretary

Job Description Banker Lopez Gassler is currently recruiting for an experienced Legal Secretary for several of our office locations. We are looking for a Legal Secretary/Receptionist for our Ft. Lauderdale location. This is an in‑office position. Candidates must be upbeat, solution‑oriented, team‑focused, and have recent experience in a defense litigation firm. They must also be comfortable in a team that has both paper and digital case files. (Pay range will vary based on experience) Duties and Responsibilities Performs complex legal secretary work under limited supervision with some latitude for the use of initiative and independent judgment. Receives and screens telephone calls, providing information that may require the use of judgment and interpretation of policies and procedures. Prepares attorney time entry and edits billing memos. Opens, maintains, and closes files. Communicates with clients, opposing counsel, courts, agencies, and the general public. Schedules hearings, depositions, conferences, meetings, etc., and maintains attorney’s calendar. Prepares and types legal and administrative correspondence and documents at the direction of the supervisor and independently prepares some non‑legal correspondence and documents at the direction of the supervisor. This includes transcription of digital dictation entries. E‑Filing. Digital and paper file management. Acts as a resource for other secretaries and provides guidance when needed. Performs other duties as assigned by supervisor. Qualifications Associate’s degree or equivalent work experience. Minimum five to seven years of progressive experience in a defense law firm. Experience with digital dictation transcription. Interpersonal skills necessary to communicate by e‑mail, telephone, or in‑person to provide information with ordinary courtesy and tact in an environment with a diverse group of personalities. Ability to organize and prioritize numerous tasks and complete them under time constraints while maintaining a high level of attention to detail. Ability to meet deadlines in an environment with frequent interruptions. Excellent writing and verbal communication skills. Ability to work independently as well as part of a team. Analytical and problem‑solving skills. Ability to identify and resolve problems promptly. Flexible and solution‑oriented. Advanced skills in computer technology using Microsoft Office Suite, Orion, and document management (Sharepoint). Ability to lift and carry thirty‑five pounds. #J-18808-Ljbffr