State Director of Planning and Budget

About this Job

The Division of Administration/Office of Planning and Budget has a vacancy. This job title has an assigned pay grade of AS-629.

The Office of Planning and Budget (OPB) has the primary responsibility of implementing performance-based budgeting in the Executive Branch of Louisiana state government. This includes budget-related services such as long- and short-term financial analysis and operating budget development monitoring and control and policy development planning accountability and other management services including integration of performance information into the budget development process. OPB staff represents the Governor and Commissioner of Administration on commissions councils boards task forces and consensus estimating conferences and through the State Economist OPB provides revenue projections to the Revenue Estimating Conference.

The State Director of Planning and Budget oversees all programs and operations of the Office of Planning and Budget (OPB) as well as the performance based budget functions of all state agencies.

The Division of Administration is the state governments management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the states capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Two years of the required experience for the following minimum qualifications must have been at the managerial level or above:

Fourteen years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services; OR

Six years of full-time work experience in any field plus eleven years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services; OR

A bachelors degree plus eleven years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services; OR

An advanced degree plus ten years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here .

Job Duties and Other Information

Job Duties:
GUIDES THE OVERALL DIRECTION OF THE SECTION:
Provides overall supervision and direction to the Office of Planning and Budget (OPB) which is responsible for preparing the Governors Executive Budget and overseeing budgetary matters throughout the fiscal year.
Responsible for developing the vision of OPB and ensuring the operations align with Division of Administrations policies.
Assumes full responsibility for administering the total state budget and planning program. Directs and supervises the preparation of the consolidated state Performance Based Budget (PBB). Prepares the General Appropriations Bill for introduction to the Legislature.
Plans and directs the analysis of activities and operation of state budget departments/agencies to determine funds required for programs.
Directs the examination of budgetary records and activities to determine adherence to established regulations policies and practices for budgetary control purposes.
Directs the preparation of forecasts of economic conditions and forecasts of population levels school enrollment and other demographic data to project both revenues and expenditures.
Interprets and prepares fiscal analysis based on the fiscal impact of proposed legislation in terms of the budget.
Oversees the review state income and when necessary proposes a system of reduction of appropriations.
Oversees research of existing state and federal rules and regulations in the various program areas for the development of legislation if necessary to minimize the impact on the states revenues.
Responsible for the interpreting and planning long range state fiscal goals and objectives and for overseeing their implementation through the annual budgeting process. This includes the establishment of funding priorities and the creation of legislation when necessary to implement the established goals.
Establishes methods techniques and procedures for the collection and evaluation of data relative to management activities of state departments/agencies. Plans and supervises the performance of economic research and analyses or financial statements including estimates of revenues revenues collected actual expenditures and projected expenditures and the evaluation of the economic impact of projected federal state and local expenditures and revenues.
Translates the performance data regarding geographic demographic sociologic and economic data particularly those related to economic and environmental issues into dollar values for the purpose of budgeting.
Assists in the development maintenance and enhancement of components of the LaGov Enterprise Resource Planning (ERP) integrated software application utilized by OPB staff in the development of the Executive Budget State Budget and to track and monitor mid-year adjustments and appropriations. The LaGov Budget module within LaGov ERP is utilized to enter budget adjustments in the current year build the Executive Budget/Executive Budget Supporting Document for the ensuing year and the State Budget to reflect the appropriations. The Data Warehouse module creates reports and enhances information gathering and analysis capabilities. The system undergoes continuous development and enhancement.
Organizes and directs the analysis and evaluation of state programs and management practices in state agencies and reviews policy and performance reports for information that will aid in making decisions that will maximize utilization of available resources while avoiding duplicative functions of such state agencies.

SUPERVISES SECTION STAFF:
Provides overall supervision to a staff consisting of the State Deputy Director of Planning and Budget the State Economist State Budget Managers a State Planning Manager State Budget Analysts State Planning Analysts and administrative staff.
Performs personnel supervision and administration responsibilities including observing and administering attendance leave work hours and work schedules for each direct-reporting employee. Uses good communication documentation and assessment skills to fairly plan and accurately evaluate the performance of each direct-reporting employee. Assists direct-reporting employees in the development of professional growth and/or improvement plans for themselves and their employees.
Ensures all staff members receive training and development opportunities to address new work assignments work-related deficiencies and any new supervisory or managerial responsibilities. Reviews and approves any and all personnel actions including hiring separation compensation initiatives and organizational changes. Works with the Deputy Commissioner and the DOA Office of Human Resources (OHR) on all personnel actions.
Supervises annual performance planning and evaluations of all OPB employees through systems and under rules and processes defined by State Civil Service. Responds to formal and informal personnel requests complaints and grievances and performs disciplinary-related functions in conjunction with the OHR as necessary.
Promotes a safe and supportive office environment that prioritizes trust respect gratitude and integrity. Endeavors to establish a healthy work culture where employees are valued and empowered to contribute their ideas achievements are recognized and personnel are happy and productive.
Supervises the development of training materials used to improve the budgetary and managerial skills of State Office of Planning and Budget staff and fiscal and administrative employees of state agencies.
Supervises employees engaged in writing and publishing procedures manuals for use by budget units of state agencies.

BUDGET ADVISEMENT:
Serves as the primary budget advisor to the Commissioner and Deputy Commissioner of Administration.
Serves as a budget advisor to the Governor and the Governors Staff in preparation of the Executive Budget. Consults with the Governor and the Governors Staff during legislative session to discuss progress of General and Supplemental Appropriations Bills.
Serves as an ad hoc advisor to all Assistant Commissioners of the Division of Administration on all activities and provides the fiscal data and fiscal impact on various alternatives presented for analysis.

COMMUNICATIONS OF SECTION:
Serves as the primary point of contact between the Executive Department and the State Legislature on budgetary matters.
Explains and defends differences between the Bill and the Executive budget and acts as the Executives representative on the Bill throughout the legislative process. Represents the budgetary posture of the Executive Department in dealings with all committees of the legislature especially House Appropriations and Senate Finance Committee on General Appropriations.
Confers with Joint Legislative Committee on the Budget to explain budgetary proposals and to provide historical economic and relevant data to aid in budget determinations. Attends monthly meetings of the Joint Legislative Committee on the Budget. Represents the Administration in presentation and defense of requests for change of annual approved budget and other matters requiring committee approval. Make presentations and provides testimony to committees in regards to committee requests for information on programs problems revenue projections etc. as requested.
Attends and addresses on matters relating to the state PBB process the monthly meetings of the Governors Cabinet which consists of all the appointed Departmental Secretaries.
Confers with government officials concerning the implementation of new and revised programs to improve the effectiveness and efficiency of department/agency administration.

Position-Specific Details:

Appointment Type: This vacancy will be filled by promotion of a current permanent status Division of Administration employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.

Louisiana is a State as a Model Employer for People with Disabilities.

Compensation: This position has a Special Entrance Rate (SER) of $4477.60/Biweekly.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions demotions details reassignments and transfers. Also prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal governments E-verify system.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about thisposting please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:

Required Experience:

Director