Sr. Administrative Assistant

Job Title: Executive Assistant

Location: Omaha NE 68182

Pay Rate: $28.00/hr.

Working Days: Monday to Friday

Working Hours: 8:00AM to 5:00PM (40hrs/Week)

Job Type: Temp to Perm

Note:

• Dress Code: Professional Business Attire; front desk appearance required

Qualifications:

• High-quality and have a polished/professional demeanor and appearance.
• Receptionist and Administrative experience
• Strong email and phone etiquette.
• Present professionally and speak professionally and clearly.
• MS Office Suite
• Excellent verbal and written communication
• Ability to lift up to 50 lbs; moderate walking/sitting

Responsibilities:

Pre Planning Phase Responsibilities:

• Manage all visit and event requests submitted through Briefing Edge, including: Customer meetings, Town halls and On-site executive or MC events in Omaha
• Coordinate travel logistics, including: Flight planning and monitoring, Car service and ground transportation scheduling
• Communicate and align with: Executive Administrative Assistants, Members of the Executive Committee when planning or expanding events
• Allocate workspace needs for visiting MC or executive members: Assign rooms or desk space in Sierra View and/or Outlook
• Plan meeting logistics: Reserve meeting rooms, Coordinate schedules and agendas, Manage the digital display located in the lobby area
• Arrange technical requirements: AV support for meetings and events and Wi Fi and system access for guests and visitors

Arrival of Customer or Guest Phase:

• Provide day of arrival support, including: On site greeting and escorting customers, MC members, or executives, Coordination with car services and transportation vendors, Coordinate luggage assistance
• Ensure: Workspace, meeting rooms, and technology are ready upon arrival, Any last minute changes are addressed promptly
• Act as primary point of contact during arrival to ensure a seamless experience

On Site Services:

• Deliver a white glove on site experience, including: Escorting guests throughout their visit as needed, Serving as the central coordinator for real time requests
• Manage food and catering services: Coordinate with catering manager and food arrangements, Handle special dietary or executive request

Departure Services:

• Coordinate departure logistics, including: Car service scheduling, Final transportation confirmations
• Ensure: Meeting spaces are closed out properly, Equipment and rooms are released
• Confirm all expenses are: Submitted, Reconciled and Allocated to the correct business units