Records Management Assistant III

Records Management Assistant III

The University of Arizona is seeking a Records Management Assistant III to assist in the daily operations of the Department's Records Unit. This position entails compiling and entering data, researching, organizing and preparing statistical reports for State and Federal Agencies, retrieving and readying information for dissemination and release, and working with various law enforcement agencies, criminal justice agencies, University Departments and the general public.

Duties & Responsibilities - Collecting, and entering data from various types of police reports, ensuring the accuracy and completeness in accordance with Federal, State and Department Policies. Utilize one or more databases to process, redact, copy and provide the correct information for necessary dissemination in according to State laws and Department Policies utilizing a computer, printer, document imaging scanner, copier and fax machine. Enters, queries and retrieves information from various computer systems in order to file, prepare, copy and release police documents and information in response to subpoenas, requests from other Criminal Justice Agencies, insurance companies, attorney's, University of Arizona Department's, and the public in accordance with State Laws and Department Policies. Compiling statistical reports on a daily, monthly and yearly basis, and disseminating them to the Department, State and Federal Agencies in accordance with Federal and State laws, CALEA accreditation standards, Clery Act Requirements, and Department Policies. Completes ACJIS functions in compliance with State and Federal regulations with the Department of Public Safety. Maintain a case filing system for paper-based and digital recordings in compliance with the Arizona State Library Archives and Public Records.

Minimum Qualifications - High school diploma or equivalent, or equivalent learning attained through experience required. Minimum of 5 years of relevant experience, or equivalent combination of education and work experience. B-level TOC Certification (following employment). Pass an extensive background investigation to include a polygraph exam.

Preferred Qualifications - Currently B-level TOC Certified. Experience working in a higher education institution. Experience working in a law enforcement agency. Experience with Windows and Microsoft Applications such as Word, Excel, PowerPoint, and cloud-based systems.

FLSA - Non-Exempt

Full Time/Part Time - Full Time

Number of Hours Worked per Week - 40

Job FTE - 1.0

Work Calendar - Fiscal

Job Category - Legal Compliance

Benefits Eligible - Yes - Full Benefits

Rate of Pay - $18.15 - $22.69

Compensation Type - hourly rate

Grade - 4

Career Stream and Level - OC3

Job Family - Records Mgmt

Job Function - Legal & Compliance

Type of criminal background check required: - Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies - 1

Contact Information for Candidates - View email address on click.appcast.io