Executive Administrative Assistant II, KGUN

Executive Assistant

Join KGUN in Tucson, Arizona, as an Executive Assistant, where you'll serve as a trusted partner to a vice president, managing complex administrative operations and high-level projects. This role offers the opportunity to work at the executive level, handling confidential matters and contributing to strategic initiatives that drive our organization forward.

What You'll Do:

• Prepare complex business presentation documents and spreadsheets
• Assist in special projects, perform research and maintaining records
• Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval
• Initiate routine and non-routine correspondence and memoranda
• Answer and screen phone calls, providing information for both routine and complex inquiries
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc
• Prepare and distribute minutes to meetings
• Establish and maintain a variety of files and records
• May be required to take and transcribe dictation and to take shorthand
• Perform other duties as may be assigned

What You'll Need:

• High school diploma or equivalent required
• Specialized training/certification may be required
• Generally, 2+ years of experience in area of responsibility

What You'll Bring:

• Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint
• Advanced knowledge of general office practice and business etiquette
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
• Above average knowledge of business correspondence composition
• Accurate and efficient typing skills
• Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients
• Possess above average organizational skills including attention to detail and follow through
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
• Be able to work overtime as needed, often with little notice

Where You'll Live, Work and Play:

Tucson offers an exceptional blend of natural beauty, rich cultural heritage, and modern amenities. Nestled in the Sonoran Desert and surrounded by five mountain ranges, Tucson provides year-round outdoor recreation including world-class hiking, mountain biking, and rock climbing. The city is home to Saguaro National Park, where iconic cacti create stunning desert landscapes, and Mount Lemmon offers a cool mountain escape with skiing in winter.

As a UNESCO City of Gastronomy, Tucson boasts a vibrant culinary scene that celebrates its Mexican and Native American heritage. The city's historic downtown features Spanish colonial architecture, art galleries, and the famous Fourth Avenue district with its eclectic shops and restaurants. With over 350 days of sunshine annually, a thriving arts community, the University of Arizona, and a lower cost of living compared to other major southwestern cities, Tucson provides an outstanding quality of life for those seeking both adventure and culture.