Executive Assistant

Executive Assistant Banking Industry

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support senior executives within our banking institution. The ideal candidate will have strong administrative, communication, and problem-solving skills, with the ability to handle confidential information and manage complex schedules efficiently.

Key Responsibilities:

• Provide high-level administrative support to C-level executives (CEO, CFO, COO) and senior banking officials.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Handle confidential correspondence, reports, and presentations with discretion.
• Organize and prepare materials for board meetings, client presentations, and internal strategy sessions.
• Act as the first point of contact for internal and external stakeholders, ensuring professional communication.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Manage expense reports, budgets, and reimbursements using banking financial tools.
• Assist in drafting memos, reports, and emails for senior management.
• Support office operations, including vendor management and office supplies procurement.
• Ensure compliance with banking policies and regulatory requirements in all administrative processes.

Required Skills & Qualifications:

• Education: Bachelor's degree in Business Administration, Finance, or a related field preferred.
• Experience: 5+ years as an Executive Assistant, preferably in the banking or financial services industry.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and financial software (e.g., SAP, Concur).
• Excellent time management, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Knowledge of banking regulations, compliance, and corporate governance is a plus.
• Ability to work in a fast-paced environment and manage multiple priorities efficiently.

Preferred Qualifications:

• Experience supporting C-level executives in a financial institution.
• Familiarity with financial reporting, investment banking, or corporate finance operations.
• Strong networking and relationship-building skills within the banking industry.