Administrative Specialist

Administrative Specialist Please note, this position requires the successful candidate to work on the Zanesville Campus during business hours and employment is contingent upon the successful completion of a criminal background check. Please complete the online application and attach required documents. Required documents include a cover letter indicating your interest, resume, and a list of at least five (5) professional references with current contact details, including email addresses. Serve as testing center monitor and observer Provide support and customer service to faculty and students who need assistance scheduling an exam through the university tool. Monitors and observes exams ensuring alignment with university expectations and national best practices. Enter campus testing center schedule in university tool in alignment with semester schedule meeting the needs of the campus and Regional Higher Education (RHE). Train peers and/or student employees to monitor and observe exams, ensuring standards and expectations are understood. Faculty and Campus Support Provides academic support for faculty including serving as primary point of contact to administer course materials for faculty teaching over the distance education cross campus system (OULN). Provides support for distance education including duplication of materials; maintaining schedule of classes and operators, room assignments, and ensuring class connections work properly. Collect and maintain records each semester including course syllabi, faculty office hours and course textbook information. Provide support for tutoring questions; needs and arrangements for in-person tutoring. May provide cashiering support for the campus. Responsible for hiring, scheduling and supervising student employees for distance education support and IT Help Desk. Provides administrative support for IT including serving as initial point of contact for technology issues and triage. Assists with ordering IT supplies and creating IT work orders. Provides financial support including submitting orders for supplies and equipment; facilitate travel and logistical arrangements; create expense reports, enter service agreements, and invoice payment requests via university financial systems while adhering to university policies and procedures. Process, maintain and track financial transactions including faculty professional development, awards and grants and other campus specific activities. Posting Details Applications will be accepted until midnight (Eastern Time Zone) on the 'Posting End Date' shown below. Position Information Job Title Administrative Specialist Applications Accepted From Public: Open to the public , University Wide, AFSCME 3200 University Wide Special Instructions to Applicants This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first. This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. Job Responsibilities May supervise or oversee the work of Technical & Administrative Support staff and/or student employees. Resolves complex and unique problems that require an ability to interpret established policies and procedures. Oversees department unit administrative processes. Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes. Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments. Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals. Manages academic courses and textbook information. Plans and maintains website as well as other department publications. Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures. Minimum Qualifications Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level. Preferred Qualifications Working Conditions/Physical Demands Department ZNSVL Student Services Pay Rate The hourly rate starts at $16.84. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University’s generous benefits package, which includes: Free tuition for employees and dependents Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance An excellent retirement plan with up to a 14% employer contribution Wellness programs, on-site wellness facilities, and a robust employee assistance program Paid parental leave, adoption reimbursement, and more Additional information is available at Total Compensation Estimator Discover the full value of joining Ohio University by clicking this link: Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more. See details on what we offer in one place and compare different options for retirement and insurance. Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents. Job Open Date 07/24/2026 Posting Close Date Please apply by August 18, 2026 Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Regional Higher Education Work Schedule Hours of work are Monday through Thursday, 7:30 am to 5:00 pm with a 30 minute lunch and Friday, 8:00 am to 12:00 noon. Based on departmental needs, some evening and weekend hours could be required. Campus Zanesville Expected hours worked per week 40 Expected duration of assignment on-going. Applicants may contact this person if they have questions about this position. Kim Hayden, View email address on click.appcast.io Non-Discrimination Statement Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer. Clery Act Annual Safety and Fire Report Clery Act Statistics To view the Clery Act Annual Safety and Fire Report Click Here! Applicant Documents Required Documents Resume/Curriculum Vitae Cover Letter References Optional Documents Posting Specific Questions Required fields are indicated with an asterisk (*). Please indicate how you learned about this posting. The Athens Messenger The Chronicle of Higher Education Ohio University employee OHIO Jobs Line (phone) Employment Agency Posted Announcement Professional Association Social Media (LinkedIn, Twitter, etc)

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Please indicate your level of experience with administrative support / office management. no related experience Less than 1 year At least 1 year, but less than 3 years At least 3 years, but less than 5 years At least 5 years, but less than 7 years 7 or more years Please select an option that best represents your current status. I am a current Ohio University employee and NOT currently serving a probationary period. I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period. I am a current Ohio University Student employee. I am not an employee of Ohio University. Please indicate your highest level of education. no HS diploma or GED HS diploma or GED Associate's degree Bachelor's degree Bachelor's degree plus some work towards graduate degree Master's degree Ph.D. or equivalent Will have earned Ph.D. by time of appointment Ohio University Human Resources | Grosvenor West 103 | 1 Ohio University | Athens, OH 45701 | T: View phone number on click.appcast.io | F: View phone number on click.appcast.io #J-18808-Ljbffr Ohio University