HEALTH INFORMATION ADMINISTRATIVE SPECIALIST

Job Description

Job Description

HEALTH INFORMATION ADMINISTRATIVE SPECIALIST

Pay Rate: $17.00 per hour
Schedule: Monday – Friday, 7:00 AM – 3:00 PM
Weekends/Holidays: No weekends or holidays

JOB SUMMARY

We are seeking an experienced Health Information Administrative Specialist to support the front-office and medical records functions of a healthcare environment. This position requires strong administrative and organizational skills, recent experience working in a medical office, and proficiency with Excel, scanning, faxing, emailing, and electronic health information systems.

The ideal candidate will be detail-oriented, comfortable handling confidential patient information, and able to review, organize, enter, file, and retrieve medical records accurately and efficiently.

KEY RESPONSIBILITIES

• Review, compile, and organize medical reports and health information to ensure records are complete and accurate.
• Check medical records for required reports, signatures, documentation, and other missing information.
• Prepare and organize medical charts and health information files for new admissions and ongoing patient records.
• Complete and type health information forms, requests, reports, and other medical office documentation.
• Prepare requests for specific medical reports, certificates, and other required health information.
• Compile and enter statistical information such as daily and monthly census reports, Medicaid days, admissions, discharges, and length-of-stay data.
• File medical reports and documentation into appropriate health information records and electronic filing systems.
• Enter information accurately into logs, databases, spreadsheets, and health information systems.
• Retrieve medical records and health information from established filing systems when requested.
• Review requests for patient information and determine whether information can appropriately be released according to established procedures.
• Coordinate with other departments regarding medical records, documentation, filing, and health information procedures.
• Scan, fax, email, and electronically distribute medical records and other healthcare documentation as required.
• Use Microsoft Excel and other office software to maintain records, reports, logs, and administrative information.
• Proofread medical reports and documentation to identify errors, omissions, or inconsistencies.
• Identify missing medical record information and follow up with appropriate staff or departments to obtain required documentation.
• Maintain confidentiality of patient health information and follow applicable privacy and security requirements.
• Perform general administrative and front-office duties as assigned while maintaining accuracy and professionalism.

REQUIRED QUALIFICATIONS

• Recent administrative experience in a medical office, healthcare facility, medical records department, or similar healthcare environment.
• Strong administrative, organizational, and documentation skills.
• Proficiency with Microsoft Excel and general computer applications.
• Experience with scanning, faxing, emailing, electronic filing, and document management.
• Ability to accurately enter, organize, retrieve, and maintain medical information.
• Knowledge of medical terminology and familiarity with healthcare documentation.
• Understanding of patient confidentiality and appropriate handling of protected health information.
• Strong attention to detail and ability to identify missing or incorrect information.
• Ability to proofread documents and recognize errors in medical reports.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize tasks, and manage multiple administrative responsibilities.

IMPORTANT

This is an administrative/medical records position. Candidates with only STNA or Medical Assistant experience will not be considered unless they also have strong, recent medical office administrative experience.

If you are interested, please reach out to Chin Yang at A-Line Staffing.