Accounts Payable Clerk and Finance Assistant

Job Description

Job Description

Position Summary

Eastern Connecticut Housing Opportunities, Inc. (ECHO) is seeking a highly organized,

detail-oriented, and proactive professional to serve as an Accounts Payable Clerk and

Finance Assistant.

The successful candidate will play a critical role in maintaining accurate financial

records, processing accounts payable, and coordinating administrative functions, and

assisting with property management, development, and organizational initiatives. This

position requires exceptional organizational skills, discretion, professionalism, and the

ability to manage multiple priorities in a fast-paced affordable housing environment.

Reports To: Chief Operations Officer / Controller

Essential Duties and Responsibilities

Accounts Payable Accounting

 Process vendor invoices accurately and timely.

 Match invoices with purchase orders, contracts, and approvals.

 Prepare weekly accounts payable batches for review and payment.

 Maintain vendor files, W-9s, insurance certificates, and payment records.

 Reconcile vendor statements and resolve invoice discrepancies.

 Assist with monthly bank reconciliations.

 Prepare journal entry support and maintain organized accounting records.

 Monitor prepaid expenses, accruals, and recurring invoices.

 Assist with monthly financial close procedures.

 Maintain fixed asset documentation.

 Assist with audit preparation and provide supporting documentation to auditors.

 Assist with preparation of financial reports and schedules.

 Support budget preparation and financial analysis.

 Maintain confidentiality of all financial information.

Property Management Support

 Assist with invoice coding by property and funding source.

 Maintain vendor compliance documentation.

 Assist with utility reconciliations and property expense tracking.

 Coordinate contractor paperwork and insurance renewals.

 Support procurement and bidding documentation.

 Assist with preparation of owner draws, construction draws, and grant

reimbursement requests.

 Provide administrative support to the Property Management Department as

needed.

Qualifications

 Minimum of 2 years of Accounts Payable or accounting experience required.

 Minimum of 2 years of Quickbooks experience required.

 Executive administrative experience strongly preferred.

 Experience with nonprofit or affordable housing organizations preferred.

 Experience with AppFolio or similar property management/accounting software

preferred.

 Proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat.

 Strong written and verbal communication skills.

 Excellent organizational and time management abilities.

 Ability to prioritize multiple projects while meeting deadlines.

 High level of professionalism, discretion, and confidentiality.

Knowledge, Skills Abilities

 Understanding of accounting principles and internal controls.

 Ability to reconcile financial information accurately.

 Strong attention to detail and problem-solving skills.

 Excellent customer service and interpersonal skills.

 Ability to work independently while functioning as part of a collaborative team.

 Ability to adapt to changing priorities in a growing organization.

 Strong analytical and critical thinking skills.

Physical Requirements

 Prolonged periods sitting at a desk and working on a computer.

 Ability to occasionally lift up to 25 pounds.

 Occasional travel between ECHO properties and offices.

Benefits

ECHO offers a competitive compensation package including:

 Health Insurance (50% employer-paid employee premium)

 Dental and Vision Insurance

 Retirement Plan

 Paid Time Off

 Paid Holidays

 Professional Development Opportunities

 Employee Assistance Program (if applicable)

Why This Position Is Important

This position is more than a traditional Accounts Payable role. It serves as a key

support position to the COO/Controller, helping ensure the financial integrity of the

organization while assisting with executive operations, affordable housing compliance,

property management, and development activities. As ECHO continues to grow, this

role will become an integral part of the organizations operational and financial

leadership team.