Mail Services Specialist

Keep Operations Moving Behind the Scenes

Are you organized, detail-oriented, and ready to play a key role in a fast-paced legal operations environment? We're looking for a Mail Services Specialist to join our team and take ownership of essential mailroom and administrative processes. This on-site position is ideal for someone who thrives in a structured setting and enjoys supporting critical business functions.

What You'll Do

• Receive, sort, scan, and process incoming and outgoing mail
• Handle incoming checks and payments securely and accurately
• Print, assemble, and distribute litigation-related documents
• Operate mailroom equipment for bulk mailings
• Track daily mailroom activity and maintain accurate records
• Manage return mail and perform electronic file lookups
• File and organize both physical and digital documents
• Support media and affidavit production requests
• Assist with additional administrative tasks as needed

What You Bring

• High attention to detail and accuracy
• Ability to follow procedures and work independently
• Basic proficiency in Microsoft Office (Word, Excel, Outlook)
• Clear and professional communication skills
• Self-motivated with a strong work ethic
• High School Diploma or GED required
• Experience in a secure or regulated environment is a plus

Physical Requirements

• Ability to sit at a desk and work on a computer for extended periods
• Regular movement including standing, walking, bending, and reaching
• Occasionally lift and carry up to 25 pounds

Why You'll Love Working Here

• This position is eligible to participate in our firm bonus program
• Stable, structured work environment
• Opportunities to learn and grow across departments
• 401(k) with Company Match
• Comprehensive Health, Dental & Vision Insurance
• Health Savings & Flexible Spending Accounts
• Disability & Life Insurance
• Paid Time Off & Paid Training
• Employee Assistance Program
• Referral Program
• Career Development & Advancement Opportunities

This position reports to our Brookfield, Wisconsin office.


Ready to bring your skills to a team that values precision, reliability, and teamwork? Apply today and help us keep operations running smoothly!

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