Accountant

Job Description

Job Description

SUMMARY – Under general supervision performs a variety of professional accounting duties involving moderately complex financial transactions, cash receipts/accounts receivable, reconciliations, inventory and fixed asset, purchasing activities, general ledger maintenance, budget support, and regulatory reporting. Duties assigned may vary based on departmental needs and cross-training requirements. Requires strong analytical skills, sound judgment, and the ability to communicate with staff, vendors, and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Cash Receipts/Accounts Receivable:  Validates and records daily receipts; prepares deposits; processes invoices for fire inspections, bad checks, code violations, and other receivables; performs monthly bank and investment account reconciliations.

Budget Support: Assists with preparation of the annual budget and Capital Improvement Plan (CIP), including compilation of departmental requests, maintenance of budget workbooks, preparation of supporting schedules, and budget-to-actual analysis. 

Grant Accounting: Assists departments with grant documentation; coordinates reporting and reimbursement requests.

Inventory & Fixed Assets: Maintains inventory programs; verifies and adjusts fixed asset transactions; reconciles fixed asset records and ledgers; coordinates annual inventory with departments.

General Ledger Maintenance: Verifies daily entries; research discrepancies; prepares journal entries; assists with City-wide general ledger balancing.

Financial Reporting: Prepares monthly, quarterly, and annual reports including impact fee reports and schedules supporting the Annual Comprehensive Financial Report (ACFR).

Cross-Training:  Serves as backup for payroll and accounts payable functions. 

Upholds organizational values and performs related duties as assigned.

SUPERVISORY RESPONSIBILITIES – This position does not entail direct supervision of others.

QUALIFICATIONS – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Associate degree in Accounting, Finance, Business Administration, or a related field and two (2) years of accounting experience, or an equivalent combination of education, training, and progressively responsible accounting experience that provides the required knowledge, skills, and abilities.
• Governmental accounting experience is preferred.
• Proficiency with computerized accounting systems and Microsoft Office applications, particularly Excel, required.
• Must possess a valid Florida Driver License and maintain an acceptable driving record.
  

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Ability to operate a variety of office equipment including computer, keyboard, calculator, copier, and printer.  Ability to exert up to 10 pounds of force occasionally and/or negligible force frequently. Work involves sitting most of the time, with occasional walking or standing. 

Language Ability: Ability to read and prepare correspondence, reports, invoices, journals, and financial statements. Ability to communicate with poise, confidence, and professionalism. 

Intelligence & Reasoning: Ability to analyze information, identify issues, and develop practical solutions in situations involving varying levels of complexity. Ability to interpret oral, written, diagrammatic, or schedule instructions. 

Interpersonal Temperament: Ability to work effectively with others beyond receiving instructions. Ability to remain professional under stress.

PERFORMANCE INDICATORS

Job Knowledge: Demonstrates strong understanding of accounting practices, City procedures, and financial systems. 

Quality of Work: Produces accurate, thorough, and timely work; corrects deficiencies promptly. 

Quantity of Work: Maintains effective and efficient output consistent with job expectations. 

Dependability: Meets deadlines, follows policies, and accepts accountability for assigned tasks. 

Attendance: Reports to work regularly and follows City attendance policies. 

Initiative & Enthusiasm: Demonstrates self‑motivation, anticipates work needs, and completes tasks with minimal supervision.

Judgment: Identifies problems, evaluates alternatives, and makes sound decisions. 

Cooperation: Accepts direction, seeks clarification when needed, and supports team goals. 

Relationships with Others: Maintains cooperative, courteous, and professional relationships with coworkers, other departments, and the public. 

Coordination of Work: Plans and organizes daily tasks, sets priorities, and manages time effectively. 

Safety & Housekeeping: Follows all safety procedures and maintains a clean, orderly workspace.