Assistant Director, University Events
$63k - $67kSeattle University
- # Assistant Director, University EventsApplyremote type: Hybrid Work Eligiblelocations: First Hilltime type: Full timeposted on: Posted Todayjob requisition id: JR100115**Months Per Year:**12**Work Model:**Hybrid Work EligibleSeattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.**Seattle University's Core Competencies** **Effective Team Collaboration:** Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. **Emotionally Intelligent Communication:** Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. **Ethics and Integrity:** Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. **Flexibility and Innovation:** Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. **Mindful Inclusion:** Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. **Outcomes-Driven Orientation:** Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.**Position Description:****Position Description**Responsible for the project management of the university’s signature events, this position professionally plans, produces, and analyzes key events hosted by Seattle University to further the university’s educational mission, strategic, and business plans. The Assistant Director of University Events oversees all elements of in-person, hybrid, and virtual event management including but not limited to vision and goal setting, audience development, guest management, event marketing, programming and script development, speaker coaching, production specifications, coordination of catering and beverage service, venue and vendor management, and event staffing. Supporting University Events strategic planning, the Assistant Director develops and refreshes event management protocols and procedures, leads event debriefing, and produces comprehensive post-event analysis.**Position Summary**Reporting to the Sr. Director of University Events, the Assistant Director of University Events project manages fundraising, cultivation, engagement, and stewardship events to engage, deepen relationships, and recognize Seattle University constituents including but not limited to alumni, donors, faculty, staff, students, parents, and friends. This role is responsible for using expertise to partner with internal clients and subject matter experts to successfully implement impactful, engaging events that elevate the image of Seattle University. This role is responsible for the coordination of Seattle University’s most critical mission-driven VIP engagements including but not limited to events sponsored by the Offices of Advancement, the President, the Provost, and the Board of Trustees.The Assistant Director will demonstrate exceptional leadership qualities, be mission-centered, have an open, creative problem-solving approach, strong relationship-building skills, and a strong understanding of and experience with building and supporting diverse and inclusive teams. Expert knowledge of event planning and coordinating, program development, and event production is necessary. The position requires a collaborative, resourceful and strategic thinker. **Essential Job Functions**The Assistant Director of University Events has the following areas of responsibility: **Event Planning and Coordination*** Responsible for high level professional production of signature university events to cultivate new donors, steward existing donors, engage students, faculty, staff and alumni, and strategically raise and increase support for the university’s mission and programs.* Collaborate with university leaders, development officers, alumni engagement officers, and subject matter experts to develop event vision and goals, messaging, team roles and responsibilities, program outlines, and communication timelines.* Leverage project management tools to develop accurate event/project timelines and budgets, coordinate with on- and off-campus partners to manage venue contacts, catering partners, entertainment, parking, A/V, and other event logistics.* Lead event program development, draft speaker briefs, identify and interview potential program speakers, coach program speakers, write talking points and/or scripts, and act as stage manager as assigned.* Working with the Sr. Director for University Events and University Marcom team to oversee the development of event messaging including, but not limited to: save the date, invitation, social media, and event communication content.* In collaboration with MarCom, project manage video storytelling projects as needed for event production.* Coordinate event staffing plans and communications/trainings for largescale events. Recruit and train event leads to implement staffing plans on event day.* Lead events colleagues and advancement teams in identifying student ambassadors to serve as volunteers for relevant events.* Lead event stakeholders in formal and informal event debriefs. Gather qualitative and quantitative event results, analyze performance, distribute event wrap reports, and share recommendations to improve future event performance.**Event Standards and Systems Coordination*** Lead development and implementation of best practices for event coordination. Promote awareness and serve as a resource among the division and across the university for standard event protocols including maintaining records and guest management.* Lead event briefing production as assigned including drafting event briefs, speaker briefs, and presidential briefs.* Utilize web and database tools such as Microsoft Teams Planner, Social Tables, Eventbrite, and Raiser’s Edge to effectively document and track event planning progress and data.* Develop surveys for key event follow-up to create a feedback loop for event guests and help improve event experience. Prepare reports and analyze event data to document engagement value and ROI.* Ensure that University Events coordination operations comply with the strategic goals and vision of the University. Along with the Sr. Director, create and implement short- and long-term strategic plans for University Events, including operating plans and continuous process improvement.* Lead continual improvement efforts specific to event project management and data management systems.* Remain current with event trends to inform event design and continually improve event program effectiveness.* Contribute to annual University Events assessment to ensure departmental goals are met and adjust objectives as needed.**Marginal Job Functions****Program Management*** Support the Sr. Director of University Events in developing and defining the university’s portfolio of events and strategies that will achieve year to year and campaign goals. Evaluates and builds university capacity for future events in alignment with the needs of the department and university to achieve agreed upon goals.* Acts as a lead contact for the University Events team among campus departments and units.**Partner and Vendor Relationship Management*** Develops and maintains excellent event stakeholder relationships, facilitating the success of programs held on the Seattle University campus.* In coordination with the Sr. Director of University Events, adjusts University Events operations as needed to better serve customers and partners.* Negotiates agreements and ensures partners/vendors have smooth and mutually beneficial communications with University Events.* Regularly assess external vendors to ensure that Seattle University is continually given excellent rates and services. Negotiate agreements and prepare contracts for external vendor services, equipment, and support.* Acts as single point of contact for vendors.* Review vendor invoices for accuracy and provide financial data and reconciliation to involved departments.* Attends assigned or appropriate ad hoc meetings with service providers and provides activity reports to University Events management as needed.* Ensure that policies and procedures related to service provider relations are followed and recommend changes as necessary.Other duties as assigned and as relevant to the success of events and the University Events team.**Qualifications*** Bachelor’s degree plus three years’ relevant experience, or 5+ years in event coordination, management, or hospitality.* Exceptional project management with competing timelines, priorities, and limited budgets.* Exemplary attention to detail.* Successful candidates will have strong customer service skills and mindset.* Familiarity with technologies, platforms, systems, and analytics.* Skill in big-picture thinking and strategic planning as well as presenting new ideas, strategies, and initiatives both proactively and responsively.* Excellent written and verbal communication skills, the ability to give presentations, lead meetings, and contribute to groups and gatherings of varied sizes.* Ability to operate creatively, strategically, and consciously in a dynamic, intercultural organization with many communication considerations rooted in culture and tradition.* Understanding of current event trends and best practices.* All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.**Preferred Qualifications*** Bachelor’s degree in hospitality, Communications, Marketing, Business, or related field.* Individual is inspired to work in alignment with the university’s mission and values.* Experience working among diverse communities and equity and inclusion initiative work.* Work experience in higher education and/or nonprofit or public sector organizations.* Experience working in collegiate event environment.* Proven track record of high-level communications with a diverse range of clients, attention to detail and policy enforcement.* Proficiency in Social Tables, Event Management System (EMS), Localist, Raiser’s Edge, and other event software or platforms.* A successful candidate will have work experience that demonstrates their ability to work independently and collaboratively given guidelines and priorities.University Advancement is committed to developing an equitable and inclusive culture that fosters a sense of belonging for all.**Application Instructions**Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.**Application Instructions**Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.**Compensation at a Glance**$63,000 - $67,000 Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status. Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.**Benefits at a Glance**Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:
- J-18808-Ljbffr Seattle University
Vacancy posted 5 days ago
Similar jobs that could be interesting for youBased on the Assistant Director, University Events in Seattle, WA vacancy
- Seattle University in Seattle, WA invites applications for the Assistant Director of Events & Pre-College Programs. This role coordinates recruitment travel, on-campus events, and precollege programming to support undergraduate enrollment and advance our Jesuit mission....Suggested
$129.47k
...Information Technology (UW-IT) has an outstanding opportunity for an Assistant Director People & Culture to join their team.About this... ...outcomes and consistency across UWIT and in alignment with University policies and procedures.• Oversee UWIT recruiting activities...SuggestedFull timeTemporary workWork at officeShift work2 days per week3 days per week$170k
...DescriptionUWMC - Radiology has an outstanding opportunity for an Assistant Director of Radiology. This position will report to the Director of... .../Bargaining Unit:Not ApplicableAbout the UW Working at the University of Washington provides a unique opportunity to change lives...SuggestedFull timeTemporary workWork at officeRelocation packageShift work$55k
...Posting? Posting Number SP005418P Position Title Assistant Director of Admissions Division/College Vice Provost for... ...Director for Admissions (Recruitment) implements the University of Idaho recruitment and conversion initiatives for prospective...SuggestedFull timePart timeWork experience placementWork at officeVisa sponsorshipNight shiftAfternoon shiftUniversity of Idaho
Seattle, WA2 days ago$59.32k - $84k
...Assistant Director Hot Job 0252 John F Kennedy Memorial High School - Burien, WA 98168 Overview Salary Range $59,320.00 - $84,000... ...ASSISTANT DIRECTOR FOR INSTITUTIONAL ADVANCEMENT – SPECIAL EVENTS & ALUMNI RELATIONS FULL-TIME ABOUT KENNEDY CATHOLIC Kennedy...SuggestedHourly payFull timeWork at officeFlexible hoursNight shiftAfternoon shiftEarly shiftArchdiocese of Seattle
Seattle, WA1 day ago$18.4 per hour
American University is hiring a part-time DSA Administrative Student Assistant for the Office of the Vice Provost for Student Affairs. The role encompasses administrative tasks, communications, design support, and data collection to help create a welcoming student-focused...Hourly payPart timeWork at office$120k
Job DescriptionThe AmplifyLearn.AI Center at the University of Washington has an outstanding opportunity for an Assistant Director of Research to join their team.About this OpportunityReporting to Director, Dr. Min Sun, the Assistant Director will be responsible for overseeing...Full timeTemporary workWork experience placementWork at officeShift work$96.42k
...financial, planning, analytical, and budgeting functions for the University of Washington, including:Financial Stewardship &... ...financial transparency across the University of Washington. The Assistant Director is responsible for implementing strategic initiatives and overseeing...Full timeContract workTemporary workWork experience placementWork at officeShift work$150k
...Advancement has an excellent opportunity for an Assistant Director for Philanthropy to join their team.The... ...accurate donor and fundraising records within the University's donor management system.Support and participate in events, volunteer engagement activities, and other...Full timeTemporary workWork at officeLocal areaRemote workShift workAfternoon shift$130.01k
...and Evaluation (IHME) has an outstanding opportunity for an Assistant Director, Media to join their team. About This Opportunity Reporting... ...Evaluation (IHME) is an independent research organization at the University of Washington (UW). Its mission is to deliver to the world...Full timeTemporary workFreelanceWork at officeRemote workWorldwideShift workDay shiftAfternoon shift$28 per hour
...Rebecca on approval-related items Coordinates and plans branch events, including ordering food, supplies, and event materials... ...submissions Issues checks to clients and vendors as needed Assists with BDAP-related administrative tasks Coordinates conference...Full timeContract workTemporary workWork at officeRemote workRelocationMonday to FridayTEKsystems
Bellevue, WA17 days ago- ...Assistant To The Chair HCDE has an outstanding opportunity for an Assistant to the Chair... ...on matters such as calendar management, event planning, communications, departmental... ...stakeholders both within and outside the University community. Given the sensitive and confidential...Permanent employmentPart timeSummer workH1bWork at office
$70k - $80k
American University is a student-centered research institution located in Washington, DC, with... ...monthly service metrics, and assisting with troubleshooting disruptions related... ...CRM, and Zoom Scheduler. The Assistant Director manages Yellow Ribbon Program coordination...Full timeWork at officeLocal area3 days per week$22.74k - $23.8k
...Administrative Support Seattle University will be one of the most... ...support: Work closely with the Director of Budget & Operations to... ...Workday through completion. Assist with routine financial reconciliation... ..., and reports as needed. Events coordination and support:...Temporary workWork at officeSeattle University
Seattle, WA3 days ago$18.4 per hour
...: Build Experience, Grow Skills, and Contribute to Your University Community. This position is available only to enrolled American... ...Non-Exempt Job Description: Summary: Ticket Office and Event Support workers will assist the Ticket Office and Front of House Supervisors in...Hourly payPart timeWork at officeLocal area$48.4k
...Administrative Assistant 3 The College of Arts and Sciences has an outstanding opportunity... ...office and office of the registrar. Events (25%) Manage event reservation... ...Nonsupervisory About the UW Working at the University of Washington provides a unique...Hourly payFull timeTemporary workWork at officeLocal areaMonday to FridayShift workDay shift- ...Job Description Job Description Administrative Assistant Location: Everett, WA / Bellevue, WA Schedule: Hybrid – 3+ days onsite... ...conference coordination, travel, onboarding activities, event planning, and day-to-day operational support. This is an excellent...Full timeWork at office
System One
Bellevue, WA17 days ago $100k - $125k
...characteristic protected by federal, state, or local law. Executive Assistant Zeno is seeking a highly motivated Executive Assistant... ...Manage complex calendars, scheduling meetings, travel, and events across multiple time zones Prioritize and coordinate...Permanent employmentContract workWork experience placementWork at officeLocal areaRemote workRelocation packageMonday to FridayFlexible hoursZeno Power
Seattle, WA4 days ago- Levy is hiring a Premium Administrative Assistant to support the Premium Management Team and ensure smooth operations within the Premium... ...hospitality excellence, administrative accuracy, and seamless event coordination. The ideal candidate has at least 1 year in an administrative...Part time
- ...Amazon seeks an Executive Assistant for AWS Central Economics and Science. The EA will support senior executives, manage calendars, coordinate travel, and assist with events and program initiatives across AWS finance and science initiatives. The role requires five days...Work at office
Amazon
Seattle, WA3 days ago - ...ACHD is seeking a senior-level Executive Assistant to serve as a trusted operational partner to organizational leadership. This role blends... ...high-level executive support, strategic communications, and event and development coordination. The ideal candidate is composed under...Work at officeLocal areaShift work
African Community Housing & Development
Seattle, WA1 day ago $18.4 per hour
...Experience, Grow Skills, and Contribute to Your University Community. This position is available only to enrolled... ...: Summary: The DSA Administrative Student Assistant provides administrative, communications, research, event, and project support to the Office of the Vice...Hourly payFull timePart timeWork at officeLocal areaImmediate startMonday to Friday10 hours per weekAfternoon shift$57.27k - $63k
...which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions... ...received from a department supervisor, manager, assistant/associate director or assistant/associate dean. NATURE AND SCOPE: Internal...Contract workWork experience placementWork at officeFlexible hours- American University is seeking an undergraduate student to serve as a Fraternity & Sorority Life Assistant within the Center for Student Involvement. The role supports marketing and... ..., marketing materials, newsletters, and event coverage to enhance campus engagement. The...Part time
$17.48 - $21 per hour
...depth information on product features and benefits. You would also assist with, and be knowledgeable in, all store operations, including... ...product knowledge, company information, sales and company-wide events, truly becoming a resource to our customer base Take Risks; Wear...Hourly payFull timePart timeImmediate startShift workCycle Gear
Bellevue, WA1 day ago$16.5 - $18 per hour
...multicultural team, we love the good vibes we have and we work together to achieve results. We are informed of trends and current events in the retail world. For our upcoming MANGO store at Bellevue Square in Bellevue, Washington we are currently recruiting for a Key...Hourly payWork experience placementShift workMango
Bellevue, WA3 days ago$72.49k - $101.48k
...Executive Assistant, Office of the Provost and Academic Affairs The Executive Assistant... ...and Academic Affairs, reporting to the Director of the Office of the Provost and Academic... ...meetings, retreats, and high-visibility events. Working in close alignment with another...Work experience placementWork at officeRelocation package$69k
...Executive Assistant Seattle Pacific University is seeking an experienced and highly professional Executive Assistant to provide executive administrative... ...engagement activities, trustee committee coordination, event planning, budget administration, office management, and...Full timeWork at officeImmediate startFlexible hoursAfternoon shift$33 - $37 per hour
..., Excellence, Integrity, Service and Sensitivity. OVERVIEW The Assistant Banquet Manager assists in the oversight of the Banquet Department... ...and catering office, ensuring room setups align with Banquet Event Orders (BEOs) and managing staffing Works closely with Food &...Hourly payFull timeTemporary workWork at officeNight shiftWeekend workWashington Athletic Club
Seattle, WA1 day ago$22 per hour
Allied Universal in Seattle is hiring Event Staff for college sporting events at the University of Washington. This part-time position offers flexible scheduling, pays $22/hr, and involves responsibilities such as ticket collection, guest welcoming, and ensuring cleanliness...Part timeFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Assistant Director, University Events. Be the first to apply!
Related searches
- supervisor assistant manager Seattle, WA
- management aide Seattle, WA
- assistant manager Seattle, WA
- office manager administrative assistant Seattle, WA
- assistant nurse manager Seattle, WA
- service advisor assistant service manager Seattle, WA
- assistant team manager Seattle, WA
- assistant city manager Seattle, WA
- fashion assistant manager Seattle, WA
- assistant director Seattle, WA