Administrative Services Assistant

Join Our Team in Vibrant Nashville, TN!

We are seeking a dedicated professional to support the Overdose Response Coordination Office (ORCO) of the Tennessee Department of Health. This role is an excellent opportunity to contribute to public health initiatives while enjoying the vibrant culture and community of Nashville, TN.

Job Overview

Under general supervision, this position involves providing administrative support of considerable difficulty. Your contributions will be vital to the smooth operation of our office and the success of our initiatives.

Key Responsibilities

• Monitor, purchase, and receive supplies following state policies and procedures.
• Assist the Fiscal and Grants Manager with contractual and invoice-related documents.
• Coordinate travel arrangements and ensure compliance with travel regulations.
• Lead scheduling efforts, organizing meetings and communications with stakeholders.
• Maintain office files and documentation for accessibility and order.
• Support program implementation across state public health regions.
• Coordinate social media releases and website updates with input from the ORCO team.

Requirements

• Bachelor's degree from an accredited college or university.
• Three years of increasingly responsible full-time professional staff administrative experience.
• Proficiency with Microsoft Word, Excel, and Adobe Acrobat.
• Strong verbal communication, proofreading, and editing skills.
• Experience in bookkeeping and balancing/reconciling accounts.
• Proficient in travel arrangements and customer service.

Preferences

• Experience with the State of Tennessee administrative services.
• Graduate coursework in public administration or business administration.
• Proficiency in Microsoft PowerPoint.

If you are a proactive individual with a passion for supporting public health initiatives, we encourage you to apply today and join our dynamic team!

Subject Line: Exciting Opportunity in Nashville - Administrative Support Role

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