ESS Substitute Administrative Secretary

divh2Substitute Administrative Secretary/h2pUnder the direction of an assigned District-level administrator, the ESS Substitute Administrative Secretary communicates with other departments, offices and community members to coordinate the activities of the assigned office; performs various duties related to purchasing, budgeting, payroll and personnel; compiles data and prepares specialized and comprehensive reports; coordinates projects, systems and activities alleviating administrator of routine; performs highly complex clerical work which involves interpreting administrative regulations, policies and procedures; incumbents in this classification may work with highly confidential information./ppEducation:/ppGraduation from high school or equivalency is required. An associate or bachelors degree from an accredited college or university is desirable. Any other combination of experience, training, and/or education that could likely provide the desired knowledge, skills, and abilities may be considered./ppExperience:/ppClerical and secretarial experience is required, preferably including experience at a school district./ppQualification Requirements:/pulliTuberculosis (TB) Test/liliDepartment of Justice Background Check/li/ulpEducation Requirements:/pulliHigh school diploma or equivalent/lili48 college credits or an associate/li/ulpEssential Duties And Responsibilities:/pulliGreets visitors, applicants and district staff and responds to requests for information or questions as needed./liliMaintains confidential records related to employees, students, police reports, investigations and sensitive items./liliResearch District policies, regulations, procedures and California Education Code provisions for pertinent information./liliSchedule meetings, conferences and appointments assigned, maintains calendar and arranges for meeting facilities./liliPrepares and processes correspondence, statistical data, reports, agenda items, reference materials, legal documents, contracts, invoices, and requisitions./liliCommunicate with schools, departments and community members to disseminate and retrieve information./liliCompletes and responds to surveys and questionnaires./liliAttend meetings, take notes and prepare minutes when requested./liliCoordinates conference and training attendance for staff or Board members./liliPerform other duties as assigned./li/ulpEmployment Standards:/ppThe requirements listed below are representative of the knowledge, skills, and abilities required to satisfactorily perform the essential duties and responsibilities./ppSkill In:/ppKeyboarding skills are required. Operating a variety of office equipment including typewriters, copiers, calculators, facsimile machines and computers to enter data, maintain records and generate reports and correspondence./ppKnowledge Of:/pulliComputer data entry techniques and spreadsheet development/liliBasic budgeting practices regarding monitoring and control/liliCorrect English usage, grammar, spelling, punctuation and vocabulary/liliGood public relations/liliDistrict organization, operations and objectives/liliModern office practices, procedures and equipment/liliPrinciples and practices of assigning, training and work monitoring/li/ulpAbility To:/pulliCompose correspondence from notes, verbal direction or audio recording equipment/liliUnderstand and follow oral and written instructions/liliRead, interpret, apply and explain rules, regulations, policies and procedures/liliPlan and organize work for self and others to meet schedules and timelines/liliAnalyze situations accurately and exercise good judgment/liliWrite clearly and concisely using good grammar, spelling and punctuation/liliCommunicate effectively both orally and in writing/liliEstablish and maintain cooperative and effective working relationships/liliTrain and provide work directions to others/liliWork independently with little direction/li/ulpPrivacy Information:/ppWhen you apply for a position with ESS, we collect personal information such as:/pulliContact details (name, email, phone, address)/liliApplication materials (resume, work history, education, references)/liliInformation you choose to provide during the hiring process (interviews, assessments, background checks, as permitted by law)/li/ulpWe use this information to:/pulliEvaluate your candidacy and qualifications/liliConduct interviews and background checks/liliManage our recruitment and hiring processes/liliComply with applicable legal obligations/li/ulpWe do not sell or share applicant personal information. We retain it as long as necessary for recruitment, compliance, and potential future opportunities./ppYou may have rights under U.S. state privacy laws, including to request access, correction, deletion, or limitation of your personal information./ppFor details about our practices and your rights, please review our full Privacy Notices below./p/div

Inglewood Unified School District