Administrative Secretary

Administrative Secretary

Full-Time | 40 Hours Per Week Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m. (some weekends and holidays may be required)

Are you a highly organized professional with excellent customer service skills? We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff while providing essential administrative support to ensure the smooth operation of our facility.

If you enjoy working in a fast-paced environment, assisting others, and being an important part of a mission-driven organization, we encourage you to apply.

Responsibilities

• Answer and direct incoming internal and external telephone calls to the appropriate department or individual.
• Greet residents' families, visitors, vendors, and other guests in a professional and welcoming manner.
• Provide administrative support including data entry, photocopying, filing, scanning.
• Assist departments with clerical and administrative projects as needed.
• Support daily office operations and help ensure a positive experience for residents, families, and visitors.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, receptionist, customer service, or office support experience preferred.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office and general computer applications.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a busy environment.
• Professional, courteous, and dependable.

Benefits

We offer a comprehensive benefits package for eligible employees, including:

• Competitive pay
• Health, dental, and vision insurance
• Generous paid time off (PTO)
• MainePERS Pension Plan — for your long-term financial security
• Tapcheck — access earned wages before payday
• Tuition reimbursement and professional development opportunities
• Employee referral program
• Supportive team environment focused on teamwork and resident-centered care

Why Join Us? Our team is committed to creating a welcoming and supportive environment for residents, families, visitors, and employees. As an Administrative Secretary, you'll play a vital role in helping our organization operate efficiently while making a positive impact every day.

Apply today and become part of a team that values professionalism, compassion, and excellence. Maine Veterans' Homes provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.