Accounts Payable Clerk

Application Instructions

The Accounts Payable Clerk is responsible for the timely and accurate processing of payments for goods and services purchased by the company. This role ensures invoices and supporting documentation are accurate, properly coded, and processed in accordance with established accounting procedures and company policies. The Accounts Payable Clerk works closely with vendors and internal departments to resolve discrepancies, maintain accurate financial records, and support efficient accounts payable operations.

Position Description

Invoice & Payment Processing

• • Review and verify requests for payment related to projects, materials, and other company expenses.
  • Review invoice coding and make corrections as necessary to ensure accurate expense allocation.
  • Perform three-way matching of purchase orders, delivery tickets, and invoices.
  • Research and resolve discrepancies and errors between purchase orders, invoices, delivery tickets, and other supporting documentation.
  • Enter and process payable invoices accurately and on time.
  • Prepare checks and other payment instruments and coordinate required approvals and distribution.

Vendor & Payment Management

• • Maintain accurate records and logs of accounts payable transactions and outgoing payments.
  • Monitor payment due dates and ensure approved invoices are processed on time.
  • Create and maintain vendor master records, ensuring accurate vendor information and appropriate tax documentation for 1099 reporting.
  • Assist with reconciling monthly vendor statements and resolving outstanding issues.

Reconciliation & Account Support

• • Perform expense allocation and charging activities to ensure costs are accurately assigned to the appropriate accounts or projects.
  • Assist with researching and resolving accounts payable discrepancies and outstanding balances.
  • Support month-end accounts payable activities, including statement reconciliation and account cleanup.

Process Improvement & Department Support

• • Monitor the Accounting inbox and route emails and inquiries to the appropriate team members.
  • Assist in maintaining and improving accounts payable procedures, systems, and internal processes to promote accuracy, efficiency, and timely payment processing.
  • Support the development and implementation of accounts payable policies and procedures in accordance with company guidelines and internal controls.
  • Assist with departmental initiatives and special projects as needed.

Position Requirements

Education & Experience

• High school diploma or equivalent required.
• Previous experience processing accounts payable invoices or related accounting transactions preferred.
• Ability to fluently speak, read, and write in both English and Spanish preferred.

Technical Skills

• Proficient in Microsoft Office Suite and general computer applications.
• Ability to accurately enter, review, and maintain financial and accounting information.

Physical & Work Environment Requirements

• Ability to perform work in a primarily sedentary office environment, with occasional standing, walking, reaching, and use of hands and arms.
• Ability to communicate effectively and accurately process written and electronic information.
• Sufficient visual acuity to read documents and work on a computer.
• Ability to occasionally lift and move items weighing up to 10 pounds.
• Ability to successfully complete a pre-employment drug screen and physical, as required.
• Ability to perform other job-related duties as assigned by the supervisor.

Equal Opportunity Employer

Wright Brothers is a Certified Great Place to Work, and we're proud of the positive work environment we provide our employees. This includes mindfulness of our employees' physical, mental, and spiritual well-being. We are aware that every person who works at Wright Brothers is an individual who deserves special care and a safe workplace. Because of this, we offer a competitive salary and comprehensive benefits package that includes:

• Medical, Dental, Vision Insurance
• 401k with a Discretionary Company Match
• Short- and Long-Term Disability
• Life Insurance (Basic and Voluntary Buy-Up)
• Paid Time Off
• 5 Paid Holidays
• Referral Bonus

We are proudly an Equal Opportunity Employer • A Drug-Free Workplace • An E-Verify Workplace. We encourage ALL Qualified Individuals to apply!