Procurement Coordinator

Virtua Health Procurement And Management Of Purchase Orders

Location: Stow - 20 W Stow Rd

Remote Type: Hybrid

Employment Type: Employee

Employment Classification: Regular

Time Type: Full time

Work Shift: 1st Shift (United States of America)

Total Weekly Hours: 40

Schedule: Monday-Friday 8a-4:30p **This position requires full-time onsite training for the first 90 days (5 days per week). Following the training period, a hybrid schedule will be introduced, beginning with 1 remote workday per week and gradually increasing to 2 remote workdays per week, etc based on performance and departmental needs.

Summary: Responsible for all activities relating to the procurement and management of purchase orders. This includes placing orders, expediting and resolution to accounts payable discrepancies, including accruals. Maintains daily contact with all department personnel, requisitioners, administrators and supplier representatives and co-workers.

Position Responsibilities:

Handles backorder situations for any item that was placed by their area of responsibility and works to obtain substitute items to avoid any adverse impact to our customers. Informs customers of delays in their orders.

Places all orders by utilizing EDI, faxing, or by phone in a timely manner as determined by the requestors need. Reviews order confirmations for exceptions, and responds to/resolves any discrepancies according to established guidelines.

Monitors and reviews open PO report and PO confirmations (faxed and internet) and validates information i.e. pricing, delivery dates, unit of measure, quantity, etc., then updates information in appropriate database. Works closely with receiving to ensure accurate processing of items. Expedites past due orders by contacting vendors, receiving and end users.

Assist with product recalls, product failures, procurement card orders, etc. and is responsible for obtaining credits on returned items to ensure timely processing.

Researching and comparing suppliers, goods and services best on reliability, product quality and cost efficiency.

Position Qualifications Required / Experience Required:

1 year progressively responsible experience in administrative support

PC skills and experience in a windows based environment is required Required Education:

HS diploma required

Associates degree preferred in a business-related area

Hourly Rate: $19.54 - $29.20 The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data. Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.