Operations Coordinator

Trio Workforce Solutions Operations Coordinator

Trio Workforce Solutions was officially formed in 2025 to unify years of innovation and expertise under one brand. Built on decades of experience in staffing, workforce strategy, and technology, Trio was created to deliver a smarter, more transparent, and more efficient approach to workforce management. Through the launch of proprietary solutions such as Trio VMS, the Locums module, and Trio Shifts, we have continued to evolve to meet the complex needs of healthcare organizations nationwide. Today, Trio Workforce Solutions empowers clients to centralize workforce strategy, reduce labor costs, and improve access to quality providers.

The Operations Coordinator is responsible for owning and optimizing operational processes across teams. This role manages end-to-end workflows, drives data analysis and reporting, and identifies opportunities to improve efficiency, quality, and performance.

Principal Responsibilities:

• Own and manage end-to-end operational processes, ensuring consistent and high-quality execution
• Monitor process performance, identify issues, and implement solutions to improve outcomes
• Ensure alignment of workflows across teams and stakeholders
• Maintain accountability for process accuracy, timelines, and deliverables

Data, Reporting & Insights

• Develop, maintain, and analyze operational reports and dashboards
• Interpret data to identify trends, risks, and opportunities for improvement
• Provide actionable insights to support operational and business decision-making
• Ensure integrity, accuracy, and consistency of data across systems and reporting

Cross-Functional Collaboration & Coordination

• Partner with internal stakeholders to align processes, priorities, and execution
• Act as a primary point of contact for assigned processes or operational areas
• Facilitate communication across teams to resolve issues and improve workflows
• Support alignment between operational execution and business objectives

Documentation, Training & Knowledge Leadership

• Own and maintain operational documentation, process maps, and training materials
• Support onboarding and training efforts for new or updated processes
• Contribute to development of best practices and standard operating procedures
• Act as a resource for team members on process-related questions and guidance

Quality, Compliance & Risk Management

• Ensure adherence to operational standards, policies, and regulatory requirements
• Monitor workflows for quality, consistency, and compliance
• Identify risks and escalate issues as needed
• Support audit processes and ensure proper documentation and controls

Process Improvement & Optimization

• Identify, prioritize, and lead process improvement initiatives
• Analyze workflows to improve efficiency, reduce errors, and enhance outcomes
• Support implementation of new tools, systems, or operational changes
• Contribute to continuous improvement efforts across the organization

Project & Initiative Ownership

• Lead or support operational projects and cross-functional initiatives
• Manage timelines, deliverables, and stakeholder communication
• Track progress and ensure successful execution of project objectives

Stakeholder Partnership

• Build strong working relationships across teams and functions
• Provide proactive communication, updates, and recommendations to stakeholders
• Support a high-quality and consistent stakeholder experience

Other Duties as Assigned

• Perform additional operational, administrative, system, documentation, reporting, or support responsibilities based on business needs.
• Support special projects, workflow transitions, process clean-up efforts, system implementations, coverage needs, and cross-functional requests.
• Remain flexible as operational priorities, client requirements, technology, and department responsibilities evolve.

Education and Certifications:

• Required: High School Diploma or GED
• Preferred: Bachelor's degree in Business, Operations, Communications, or a related field

Required Experience:

• 4–6 years of experience in operations, program coordination, or a related field
• Demonstrated experience owning and managing operational processes or workflows
• Strong analytical skills with the ability to interpret data and provide insights
• Experience developing and maintaining reports, dashboards, or operational metrics
• Proven ability to identify and implement process improvements
• Strong organizational, problem-solving, and time management skills
• Ability to work independently and manage multiple priorities
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Demonstrated ability to utilize AI-enabled tools to support data analysis, reporting, and workflow optimization

Preferred Experience:

• Experience leading process improvement or operational initiatives
• Experience working with CRM systems, reporting tools, or operational platforms
• Experience supporting cross-functional teams or business units
• Experience in a fast-paced or growth-oriented environment
• Experience using AI tools to enhance analysis, reporting, and operational efficiency

Success Metrics:

• Effectiveness and reliability of owned operational processes
• Quality and impact of reporting, insights, and recommendations
• Measurable improvements in efficiency, accuracy, and workflow performance
• Successful execution of projects and process improvements
• Strength of cross-functional collaboration and stakeholder satisfaction

Location:

• This role is hybrid for candidates located within a reasonable commuting distance to our Edmond, OK or Frisco, TX offices. Candidates outside a reasonable distance from either office are eligible for a fully remote arrangement.

Compensation:

• The expected base hourly range for this position is $24.00 to $27.00 per hour. The final compensation offered will be determined based on a number of factors, including but not limited to skills, qualifications, experience, and location.

Equal Employment Opportunity Statement All AHSG companies, including AHS Staffing and Trio Workforce Solutions, are Equal Employment Opportunity employers. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Reasonable Accommodation Statement (ADA) AHSG will not refuse to hire or otherwise discriminate against a job applicant with a disability who is capable of performing the essential functions of the job with or without reasonable accommodation. If you need an accommodation to apply for a position or to perform the essential functions of the role, please let us know.

Essential Functions / Job Requirements Qualified candidates must be able to perform the essential functions of the position, with or without reasonable accommodation. Requirements may vary depending on the role. A detailed job description, including the essential functions and any physical requirements, will be provided upon request.

Example of Role-Specific Requirements (when applicable) For this position, the essential functions may include:

• Remaining in a stationary position for approximately 50% of the workday
• Learning and applying new tasks and procedures
• Maintaining attention and completing work independently
• Making timely workflow-related decisions
• Meeting productivity and/or time-based performance expectations

Qualified candidates must possess the physical and mental abilities necessary to perform the job's essential functions, with or without reasonable accommodation. Specific requirements may vary depending on the nature of the position. Applicants should be prepared to discuss their ability to meet these requirements during the interview process. A detailed job description outlining the physical and mental demands of the role will be provided upon request.