Administrative and Reports Specialist

Job Description

Job Description

Do you like working with different project teams in a fast-paced environment? Are you interested in joining an organization focused on making a positive impact? If so, we'd like to talk with you about growing with us.

EnSafe is accepting applications for an Administrative and Reports Specialist based out of our Pensacola, FL office.

As an Administrative and Reports Specialist , you will work on a wide range of projects in an environment that fosters creativity, collaboration at all levels, a culture of support, and professional growth. EnSafe emphasizes empowering staff to practice our profession passionately and without limitations.

DUTIES/RESPONSIBILITIES
In this role, you will:

• Process reports — formatting, confirming appropriate styles, and compiling reports (electronically in PDF format and/or printed hard copies in binders)
• Grammar/Syntax review of documents, reports, letters, proposals, etc.
• Conducting data entry
• Organizing and maintaining confidential client files
• Assisting staff with internal overhead processes (travel scheduling, scanning reports/documents, photocopying, expense reports, etc.)
• General office duties (phone, mail, FedEx shipping, filing, production of training materials, stocking break room items, and supplies, etc.)
• Other general duties that arise.

SKILLS/EXPERIENCE
Minimum Skills and Requirements:

• Minimum 5 years of administrative assistant experience.
• Excellent verbal and written communication skills.
• Strong experience with Microsoft Office (Word, Excel, Adobe Acrobat, PowerPoint).
• Must be a highly organized and meticulous individual; able to collaborate effectively with multiple offices at one time, manage multiple tasks and assignments; ability to work with strict deadlines/under pressure, have a pleasant, can-do attitude, and use critical thinking.
• A college degree is a plus but not required.

Why Join EnSafe?

• Employee-Owned Advantage
  EnSafe is 100% employee-owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds, you succeed too, turning company growth directly into shared rewards.
• Commitment to Growth and Wellness
  The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• Purpose‑Driven Work
  EnSafe's mission focuses on impactful environmental, health, and safety consulting—making a real difference in communities and is backed by its long-standing technical credibility. 
• Safety as a Value, Not Just a Service
  Safety is deeply embedded in our culture, prioritizing employee well-being in addition to helping clients maintain compliance. We stress that "safety is part of everything we do."
• A Culture of Freedom & Ownership
  At EnSafe, our career philosophy is built on freedom. The freedom to take initiative, achieve your goals, and shape your own career path Employees are encouraged to pursue growth in a flexible, entrepreneurial environment. 
• Challenging, Creative Work
  Workdays at EnSafe are anything but ordinary, fast-paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology. Every day calls for creativity, innovation, and agile problem-solving.

#LI-DNP

About EnSafe

EnSafe began as a two-person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with growth and development opportunities. We build enduring, trustful relationships with each of our clients, with a focus on high ethical and safety standards. We build this reputation by attracting high-quality people and retaining them for the long term.

At EnSafe, we are dedicated to fostering a diverse and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.

Check us out on the web at

Applicant Privacy Notice | AI use in Hiring