Executive Admin Support Specialist

Executive Admin Support SpecialistSystems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.The Strategic Technology Analysis Group, part of SPA's Space and Intelligence Division, offers sophisticated capabilities (people, process & tools) to resolve unique problems in space, cyber, and special operations in support to military services, Secretary of Defense offices (OSD) and theater warfighters. Our portfolio includes the Assistant Secretary of Air Force for Space Acquisition & Integration (SAF/SQ), Joint Warfare Analysis Center (JWAC), Space Security and Defense Program (SSDP), National Space Defense Center (NSDC), Space Warfighting Analysis Center (SWAC), Strategic Capabilities Office (SCO), US Space Command (USSPACECOM) and US Space Force (USSF). Come be a part of a high-speed low-drag organization providing unique and tailored solutions for our National Defense!SPA has a near-term need for an Executive Admin Support Specialist.ResponsibilitiesThe Executive Admin Support position will provide high-level administrative and executive support to NASIC/A9 senior leadership, enabling effective management of executive priorities, schedules, engagements, and daily operations. This position will proactively manage complex calendars, coordinate senior-level meetings and cross-enterprise engagements, prepare and synthesize briefing materials, and apply sound judgment to prioritize competing demands on leadership time. The Executive Admin will serve as a trusted front-office partner, maintaining situational awareness of organizational priorities and ensuring leadership is prepared for meetings, decisions, and engagements across NASIC, DoD, and Intelligence Community stakeholders.QualificationsRequired QualificationsU.S. citizenship and TS/SCI security clearance at time of application10+ years of experience providing executive administrative support, senior leadership support, front-office support, or comparable administrative services in a professional environmentExperience supporting senior DoD, Intelligence Community, NASIC, military, or Federal civilian leadershipDemonstrated experience managing complex executive calendars, meeting schedules, competing priorities, and organizational battle rhythmsExperience coordinating meetings, conferences, senior-leader engagements, and other executive activities involving multiple stakeholdersExperience preparing, reviewing, coordinating, and organizing briefing materials, correspondence, meeting packages, agendas, and executive-level documentationAbility to anticipate scheduling conflicts, prioritize competing requirements, track actions, and independently resolve routine administrative issuesProficiency with Microsoft Office, Outlook, Teams, SharePoint, or comparable enterprise productivity and collaboration toolsStrong written and verbal communication, organizational, time-management, and interpersonal skillsDemonstrated ability to exercise professional judgment, discretion, and confidentiality when supporting senior leadership and handling sensitive informationAbility to report to designated work location in Dayton, up to full time, based on the needs of the customerDesired QualificationsExperience supporting director-, commander-, executive-, or equivalent senior-leadership front officesFamiliarity with DoD correspondence, staffing, records management, task-management, and administrative processesExperience coordinating distinguished visitors, executive engagements, conferences, VTCs, or senior-level meetingsExperience with Defense Travel System (DTS) or comparable Government travel-management processesFamiliarity with Government task-management, records-management, or workflow systemsExperience maintaining action-item trackers, executive decision logs, milestone/status trackers, or organizational battle rhythmsAbility to synthesize information from multiple sources into concise, decision-ready executive materialsPrevious experience working in a TS/SCI or classified environment