Administrative Specialist

Overview DESCRIPTION Job Summary: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision. Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Completes data collection, data entry and report generation on various departmental related activities. Performs associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Acts as an informal resource for colleagues with less experience. Key Responsibilities Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Completes data collection, data entry and report generation on various departmental related activities. Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Acts as an informal resource for colleagues with less experience. Manages specialty documents, correspondence and web pages, including letters, reports, emails, presentations, memos, faxes, etc.; uses appropriate tools for required work including Microsoft Word, Power Point, and Excel to track, analyze, document, report data, and maintain web pages; reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. Acquires, reviews, analyzes, interprets, inputs, and formats accurate data into mainframe, intranet, spreadsheets, databases and other electronic tools. Interfaces and communicates with internal and external customers; directs people to the appropriate resource; researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company. Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function; arranges travel; submits expense reports in a timely manner. Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status. Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees. Initiates, develops, leads, and participates in improvement processes; actively participates in self- and team audits and resulting process improvements. Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities. Demonstrates confidentiality in execution of all responsibilities. Performs other duties as required, to get the job done. Travel as required by the work. RESPONSIBILITIES Competencies: Values differences - Recognizing the value that different perspectives and cultures bring to an organization. Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Customer focus - Building strong customer relationships and delivering customer-centric solutions. Ensures accountability - Holding self and others accountable to meet commitments. Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions. Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards. Education, Licenses, Certifications: High school diploma, GED or equivalent required. Must pass typing and all related testing. Experience: Four year experience/education requirement accomplished through one of the following: Bachelors degree, associates degree and at least two years of relevant experience, or at least four years of relevant experience required. QUALIFICATIONS Managed end-to-end expense reporting workflow, ensuring timely submission, verification, and disbursement while maintaining strict adherence to company policy and regulatory requirements. Directed key site initiatives and EEEC programs to drive measurable improvements in Key performance indicators and meet established organizational objectives. Spearheaded site-wide Right Environment programs, strategically driving initiatives to foster a culture of high performance, equity, and inclusion across all departments. Coordinated with the Site Leadership Team to plan and execute monthly business reviews and quarterly town halls, ensuring all meetings drove accountability and supported strategic goals. Operated as an influential member of the Site Leadership Team, setting the standard for and modeling unwavering compliance with all policies and operational procedures. Job Manufacturing Organization Cummins Inc. Role Category On-site with Flexibility Job Type Office ReqID 2423351 Relocation Package No 100% On-Site No Cummins and E-Verify At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit to know your rights on workplace discrimination. #J-18808-Ljbffr