Administrative Assistant Bookkeeper

Job Description

Bookkeeper / Administrative Assistant | Tampa, FL | Competitive Pay + Full Benefits

Join a family-owned, entrepreneurial company in Tampa as a Bookkeeper and Administrative Assistant — a dual-focus role that puts you at the center of daily financial operations and office support in a fast-moving, people-first environment. You will work closely with the owners and Controller, handling everything from AP and AR to scheduling, vendor coordination, and general administrative support, making this an ideal fit for someone who thrives on variety, takes ownership of their responsibilities, and enjoys being the person the team relies on to keep things running smoothly. The company has a strong local presence, a passionate team, and a culture that genuinely rewards reliability and initiative — including an employee discount and real growth opportunity for someone who proves themselves. They run a unique schedule that offers certain weekdays off. If you bring 5+ years of hands-on bookkeeping and administrative experience, a solid understanding of AP and AR debits and credits, and the proactive, detail-oriented approach that fast-paced environments demand, this is a stable and rewarding place to build your career.

Key Responsibilities

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• Manage accounts payable and accounts receivable in a high-volume environment — including invoice processing, payment runs, collections follow-up, and account reconciliations.
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• Work directly with the owners on banking, accounting, and financial management activities.
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• Maintain the chart of accounts; perform data entry and basic reconciliations with accuracy and timeliness.
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• Assist in the preparation of regularly scheduled financial reports and expense report reconciliations.
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• Answer phones and emails professionally; serve as the point of contact for internal staff and external clients.
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• Coordinate travel arrangements, meetings, and scheduling for managers and owners.
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• Write and distribute correspondence including memos, letters, and forms; develop and maintain organized filing systems.
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• Update and maintain office policies and procedures; order and manage office supplies and vendor relationships.
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• Maintain accurate contact lists and provide general support to visitors and staff as needed.
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Requirements

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• 5+ years of hands-on bookkeeping and administrative experience in a fast-paced environment.
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• Solid understanding of AP and AR debits and credits; full-cycle bookkeeping background preferred.
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• Comfort learning and working within specialized systems is essential.
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• Proficiency in Microsoft Excel including data entry and basic formulas; strong working knowledge of Microsoft Office overall.
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• Reliable, proactive, and detail-oriented — you notice what needs doing and handle it without being asked.
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• Excellent written and verbal communication skills with a professional, polished demeanor.
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• Ability to multitask effectively and prioritize in a high-volume, fast-moving environment.
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Why you'll love working here

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• Direct visibility and access to the owners and Controller — a rare opportunity at this level to work closely with leadership and grow your influence and responsibilities over time.
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• A family-owned, people-first company where employees are genuinely valued, recognized, and rewarded for showing up and delivering.
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• An employee discount and real growth potential — the company is expanding and actively develops the people who prove themselves.
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• A varied, never-boring role that blends bookkeeping with administrative ownership — ideal for someone who wants breadth and the satisfaction of being indispensable.
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• Competitive pay based on experience plus a full benefits package including health, dental, vision, life insurance, and paid time off.
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At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our industry knowledge, combined with our extensive recruiting experience, means we not only know what you're looking for — we know how to find it. For more information, please visit us at