Bookkeeper / Administrative Coordinator

Job Description

Job Description

Description:

Position Summary

Assembly Technologies Inc. (ATI) is seeking a highly organized and detail-oriented Bookkeeper / Administrative Coordinator to support the daily financial and administrative operations of our manufacturing facility. This role is responsible for accounts payable, purchasing, bookkeeping, and general office administration while providing exceptional internal customer service to employees, vendors, and customers.

The ideal candidate is dependable, proactive, and enjoys working in a fast-paced manufacturing environment where no two days are the same.

Essential Duties and Responsibilities

Bookkeeping & Accounting

• Process accounts      payable by reviewing, coding, and paying vendor invoices accurately and on      time. 
• Reconcile vendor      statements and resolve invoice discrepancies. 
• Maintain      accurate financial records and supporting documentation. 
• Assist with      accounts receivable, customer invoicing, and collections as needed. 
• Reconcile      company credit card statements and employee expense reports. 
• Maintain vendor      files, W-9s, certificates of insurance, and payment records. 

Purchasing

• Purchase office, production,      maintenance, and operational supplies. 
• Obtain competitive pricing and      vendor quotes. 
• Create and maintain purchase      orders. 
• Ensure purchases are approved in      accordance with company policy. 
• Track orders and coordinate      deliveries. 
• Maintain inventory levels for      office supplies and administrative materials. 
• Develop and maintain positive      relationships with vendors and suppliers. 

Administrative Support

• Answer and direct incoming      telephone calls. 
• Welcome visitors, customers, and      vendors professionally. 
• Coordinate incoming and outgoing      mail and packages. 
• Maintain organized electronic and      paper filing systems. 
• Schedule meetings and assist with      travel arrangements. 
• Prepare correspondence, reports,      presentations, and other business documents. 
• Assist Human Resources with      onboarding paperwork, filing, and employee documentation. 
• Maintain office equipment and      coordinate repairs or maintenance. 
• Order office supplies and maintain      an organized office environment. 
• Provide administrative support to      leadership and other departments as needed. 

  QualificationsRequired

• High school diploma or equivalent.      
• Minimum of three (3) years of      bookkeeping and administrative experience. 
• Experience processing Accounts      Payable. 
• Strong knowledge of Microsoft      Office, particularly Excel and Outlook. 
• Experience with QuickBooks or      similar accounting software. 
• Excellent organizational,      communication, and time management skills. 
• Strong attention to detail and      accuracy. 
• Ability to handle confidential      information with professionalism. 

Preferred

• Associate degree in Accounting,      Business Administration, or related field. 
• Manufacturing experience. 
• Experience with ERP systems. 
• Payroll experience is a plus. 
• Purchasing or procurement      experience. 

Knowledge, Skills & Abilities

• Strong accounting and bookkeeping      principles 
• Accounts Payable and purchasing      processes 
• Microsoft Excel proficiency 
• Excellent written and verbal      communication 
• Strong organizational and planning      skills 
• Ability to prioritize multiple      tasks 
• Customer service mindset 
• Problem-solving and analytical      skills 
• Ability to work independently with      minimal supervision 

Physical Requirements

• Prolonged periods of sitting and      computer work. 
• Ability to occasionally lift up to      25 pounds. 
• Ability to move throughout the      office and manufacturing facility. 

Why Join ATI? At ATI, you'll be part of a collaborative manufacturing team where your work directly contributes to the company's success. We offer a supportive work environment, opportunities to grow professionally, and the chance to make an immediate impact across accounting, purchasing, and office operations.