Administrative Assistant I

Administrative Assistant I

Qualifications: Minimum of a high school diploma or GED, associate's degree preferred. Bilingual Spanish preferred. Infinite Campus knowledge and training strongly preferred. Thorough knowledge of secretarial techniques and office procedures. Excellent interpersonal skills and ability to work with others. Ability to coordinate workload to meet established schedules/deadlines. Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties. Proficient computer skills including experience with a variety of software programs to include Microsoft Word, Quicken, Excel or other district approved programs. Clean criminal background check, TB test, and child protection registry clearance must be completed prior to start of employment.

Primary Duties: Under the direction of the building principal, the administrative assistant I will provide clerical, secretarial, and administrative assistance to school administrators, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and employees. Composes correspondence, reports, and other written documents. Communicates in a positive manner to all staff, parents, and community members through phone calls, emails, and when greeting visitors. Maintains a calendar and/or schedule for administrator(s). May also be responsible for scheduling building use. Opens, sorts, prioritizes mail and other forms of communication and redirects to those who should act and/or should be kept informed of its contents. Operates/maintains/trains staff on appropriate office equipment. Completes registrations for new students and maintains student information in Infinite Campus. Coordinates transportation arrangements for daily student transportation and for school field trips or events. Tracks student attendance and prepares related reports. Maintains and documents monthly reports for student count and unit count. Serves as the school choice liaison by assisting families with their applications and collaborating with district office staff to process school choice requests. Provides support, functions as liaison, and works cooperatively with staff and school community. Assists administrator(s) in designated, routine administrative tasks or other duties as assigned. Communicates and helps coordinate McKinney Vento services. Coordinates teacher/para coverage with guidance from the building administration.

Application Procedure: The following items must be completed by the closing date for interview consideration: current district employees (not including substitutes): complete online application, attach resume and apply for the positions you are interested in at Outside applicants & substitutes complete online application, attach resume, college transcripts (if applicable), certificates (if applicable), and three reference letters or surveys completed within the last year. The Indian River School District reserves the right to extend or shorten the application and/or interview period, to modify job requirements, and to reject any or all applications for reasonable cause. The Indian River School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law.